College Information + Resources
COLLEGE INFORMATION
Fall 2022
Organizational Structure, Groups, + Personnel
Faculty
Facilities
Marketing + Communications
Job Opportunities
GENERAL INFORMATION
Commonly Used Forms
- Faculty Resource Guide to Forms - August 2022
- Authorization for Use of Image
- FERPA: Authorization to Release Educational Records
- Copyright Use Permission and Non-Exclusive License Agreement
- Clery Act Information
- Clery Act Student Travel Form
- Clery Act Incident Report Form
- Release and Indemnification Agreement
- Student Reference Request and FERPA Release
- Texas Sales and Use Tax Exempt Certificate
- Miscellaneous Contracts and Forms
University of Houston Information
OVERALL UH POLICIES + GUIDELINES
UH Travel Guidelines
UH Property Management Policies
UH Information Technology Policies
- MAPP IT Policies
- SAM IT Policies
- Texas Administrative Code 202- Information Security Standards Link
UH Procurement Guidelines
UH Human Resources Policies
HUMAN RESOURCES
UH Policy
PeopleSoft Access Request Forms
Below are links to request access to the University's most common systems. Complete and return to the Dean’s Office Business Team for processing.
- PeopleSoft Finance (Financial System Access)
- PeopleSoft HRMS (HR System Access)
- PeopleSoft Student Administration (You must take the training and complete the security form)
HR/Payroll Forms
- New Hire Checklist
- Hire/Payroll Request Form
- Personal Data Sheet (do not email unless encrypted)
- Authorization For Criminal History Investigation Form
- New Hire Checklist
New Employee Resources
- New Employee Information
- Cougar Card Resource Information
- I-9 Documents and Process
- Foreign National Tax Form (Foreign National Employees only)
- New Hire and Role-based Mandatory Training
Work-Study and Graduate Student Employees
- Student Hire Checklist
- Hire/Payroll Request Form
- Graduate Student Employee Resources
- Application for Non-Resident Tuition Waiver Graduate Student Assistantships
- SSN-International Students Offer Letter
- College Work-Study Program Performance Evaluation
- Termination Clearance Form for Temps/Students/Other Non-Ben
FINANCE
Purchasing and Reimbursement
- Request for approval for refreshments/meals involving UH employees only
- Receipted Expense Reimbursement Form
- Official Tax Documents - Note: UH System tax documents used by UHS employees to obtain exemption from paying Texas sales tax and Texas hotel occupancy tax for UHS business transactions.
TRAVEL
UH Policy
Concur Travel System
Getting Started in Concur:
- Steps for New Users
- How to set E-mail notifications
- How to select delegates to prepare your documents
- FAQs for Concur Users
- Supported Configurations for Concur - Note: Mac users who login through AccessUH should use the Google Chrome browser, instead of Safari. Mac users who login through www.concursolutions.com can use Safari.
Employee + Student Travel
- Travel Request
- Travel Reimbursement Request
- Trip Report
- Export Control and Travel Embargo Form (Foreign Travel only)
- Fly America Act Waiver Checklist - Note to traveler: Use this checklist to determine qualification for a waiver of the restriction for air travel financed by federal funds, in accordance to the Fly America Act under 41 CFR Part 301-10.
Car Rental
Per University of Houston MAPP 06.05.03, motor vehicle records (MVR’s) are required by anyone authorized to operate a university owned or leased vehicle. No employee, potential employee, student, or volunteer is permitted to operate a vehicle on university business until authorization has been approved.To be reimbursed for rental car, you MUST HAVE an MVR on file with Dean’s Business Office.All persons driving rental/leased cars during their university business travel within the U.S. must complete and submit the MVR Request Form to Dean’s Business Office. Travel Requests do not initiate insurance coverage. It is the responsibility of the Department to ensure that their travelers complete and submit the MVR Request Form to Risk Management prior to their trips.Note: Travelers would need to complete and submit the MVR Request Form only once. The form will remain in the file maintained by Risk Management.Student Group Travel (Study Abroad + Field Trips)
Visitor Travel Request Forms
Provost's Faculty Travel Fund
- To apply for this grant, please visit https://www.uh.edu/provost/faculty/current/grants/travel-fund/
SPONSORED PROJECTS
Participant Support
- Sponsored Projects Participant Support Policies and Procedures:
The Faculty supervisors are responsible for providing evidence of attendance of participants in the form of a daily log/time sheet or similar documentation that must be maintained within the project's records. Please provide a participant brochure outlining the training program be provided to each participant.
Participant cost for sponsored projects payment: - Participant cost Form
- Payments to Non-employees and Non-contractors Form
- Foreign National Addendum Form
- Vendor Setup forms
- Sample Time Sheet
- Sponsored Projects Participant Support Policies and Procedures:
Student Participants or Stipend Payments