Mileage reimbursement for travel should be processed in Concur via an Expense Report. Concur is tooled with a mileage calculator, and automatically computes the mileage based on the locations entered in the Concur Expense Report, if the traveler is reimbursed with the mileage rate set by IRS/Comptroller’s Office.
The Mileage Report can be completed with addresses or odometer readings. Links to the Mileage Forms can be located in our AP Travel Website ( https://uh.edu/office-of-finance/ap-travel/forms/ ). The current state mileage reimbursement rate for travel can be obtained at https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php. Employees may calculate the number of miles by using a vehicle odometer reading or a mapping service web site (e.g., Mapquest, Google Maps).
For non-travel mileage, travelers should process the mileage reimbursement through a regular non-travel voucher (PCC 9) using account code 54807, Mileage Report along with supporting documentation (Mapquest, Google Maps, etc.) with supervisor approval and business purpose is needed.