The traveler must submit a specific statement for the appropriate vice president’s approval prior to the trip, which describes the need for the trip and the benefit or expected benefit for the university.  This statement must be attached to the applicable Concur Travel Request.

Following the trip, the traveler must submit an agenda to the appropriate vice president, as well as a trip report that describes the activities and meetings including those attending, and how the trip was beneficial to the university.  Conference programs or other documentation are to be provided in support of the statement.  In a similar manner, senior administrators who report directly to the president shall provide a detailed statement and agenda for foreign travel.  The agenda and supporting documents must be attached to the applicable Concur Expense Report.  

Documentation Requirements

1. Fully approved Travel Request
2. Export Controls and Travel Embargo Form