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Group Travel

  • Approvals

    Travel Request: 

    U.S., Mexico, & Canada Employee-Supervisor-Certifying Signatory
    Foreign Employee-Supervisor-Certifying Signatory-VP

    *Provost must approve foreign travel for any faculty.

    Expense Report: 

    All destinations Employee-Certifying Signatory-AP
  • Requirements

    Trip coordinator must complete a Travel Roster for the students and a Travel Request for himself/herself and any other employees traveling with the students.

    When requesting a cash advance, requests must be submitted to Accounts Payable no later than 10 working days prior to the travel.

    If an advance is not cleared within 120 days after returning from the trip, the department will report the advance to Payroll as compensation to the employee using Exhibit B, Taxable Payments or Reimbursements to Employees , from SAM 03.D.06.

  • Documentation
  • Additional Information

    Meals for a group of travelers are not considered business meals. Each employee should pay for the meal and record the expense in the Concur Expense Report.

Sources: MAPP 04.02.01B, MAPP 04.02.04, SAM 03.A.03