Functions

Functions were created to streamline the processing and tracking of award-related actions and offer transparency by allowing researchers and departmental staff to track progress from initiation through completion. Initiated either by OCG or campus, all functions require a Proposal ID or Award ID and provide a centralized method for managing requests throughout their lifecycle.

Important updates are noted in the comments section, and Principal Investigators (PIs) are required to review and approve certain functions through the My Inbox in the PI WorkCenter.

Submitting functions

Function requests can be submitted through the PI WorkCenter using either the My Awards page or My Inbox. To create a function from My Awards, locate the appropriate award and select the magnifying glass next to the Award ID. A list of available function types will be displayed, allowing you to select the request you wish to initiate. Alternatively, you can navigate to My Inbox and select Create Request to choose the function type associated with the applicable award.

When submitting a function, complete all required fields and upload any supporting documentation requested for the selected function type. Depending on the request, this may include items such as a budget, budget justification, scope of work, sponsor forms, or other supporting materials. Providing complete and accurate information helps avoid processing delays and reduces the need for follow-up requests.

Approving functions

Function requests that require your approval are routed to My Inbox within the PI WorkCenter. To access pending approvals, navigate to My Inbox and select the Function Request Approval tab. This area serves as the centralized location for reviewing and approving all function requests assigned to you.

To review a request, click the Request ID hyperlink. This will open the function record, where you can review the request details, supporting documentation, comments, and any other information submitted with the function. After completing your review, return to the approval page and select either Approve or Deny.

All approvals must be completed electronically through My Inbox. Email or verbal approvals cannot be accepted, as the system records and retains the approval as part of the official award documentation.

To learn more about how functions are created, the information that you are able to view, and how to approve functions, watch the video on SharePoint.