• Travel Policies | University of Houston 
• Concur
  • Concur Quick Start Guide 
  • Steps for new users in Concur 
  • Select Delegates to Prepare Your Documents 
  • Create Travel Request 
  • Create Expense Report 
• International Travel Export Control Assessment Form 
• Foreign Travel Statement
• Moving and Relocation Expenses | UH Policies | University of Houston 
• Motor Vehicle Request (MVR) Form
  • The MVR, or Motor Vehicle Request form, must be completed by all individuals who wish to drive any EAS owned vehicles. No employee, student, or volunteer is permitted to operate a vehicle on university business until authorization has been approved.  

• MAPP Policies - 04 Procurement | UH Policies | University of Houston 
• Request for Approval for Refreshments/Meals Involving UH Employees Only (attach) 
• Official Tax Documents | University of Houston 
  • Note: The tax documents are used by UHS employees to obtain exemption from paying Texas sales tax and Texas hotel occupancy tax for UH business. 
• Voucher Checklist
• Non-PO Vouchers
• PO Vouchers
• Reimbursements
  • Request for approval for refreshments/meals involving UH employees only.
  • Requests for reimbursement, including all required documentation, must be submitted to the department business office no later than 60 days after the date of the purchase. 

Contracts are required for services. Services are works or duties provided to the University and are provided by business organizations or individuals. Contracts must be fully executed before services are to begin. 

Even if a contract is used, Procurement requirements must be met.  

Procurement Thresholds - University of Houston 

• Faculty Engagement and Development (FED) is a faculty-driven, administratively supported organization that provides high-quality programming and resources to support the continual professional development and successful career progression of faculty members. 
• The Provost’s Travel Fund is designed to provide the University of Houston's tenured and tenure-track faculty members and librarians with opportunities that enhance their research and scholarship while increasing the visibility of the institution by supporting travel to present their peer-reviewed research findings or creative activity at professional meetings with a national or international audience.
• The Global Faculty Development Fund (GFDF) was established to further faculty involvement in the globalization process of the university. This Provost initiative will increase both the assortment and quality of UH’s global programs by helping faculty to defray the costs of engaging in innovative global activities. 

• Annual Solicitations 
  • The office of Annual Giving must review and approve the design, copy and timing of any mass solicitations, including direct mail, email, telephone (including text), web, social media or any other multimedia campaign. 
  • All college/unit FY solicitation planning (galas, luncheons, special events) must be included in the Business Planning process.   
  • Ex. TMF, HSF, Friends of Moores Luncheon, Friends of giving pages 
  • All solicitation lists, whether for mail, email, or phone contact, must be requested through Mary Coleman. 
  • To ensure that all solicitations use the most accurate and up-to-date data, a new data request must be submitted for each new solicitation.  Lists expire after 30 days and must not be reused. 
• Donations 
  • When donors wish to give gifts to the college of the Arts or a particular school or program, there are several ways to go about sending in payment. 
  • Check: Please make check payable to University of Houston, if you are wanting the gift for a particular department, activity, program – please make a note of it in the memo line of the check or include a short note with your check. 

• • • Checks can be mailed to me directly to: 

• • • • University of Houston 
        College of the Arts, Dean’s Office 
        Bert F. Winston Building 
        Attn: Mary Coleman 
        3700 Cullen Blvd. Room E128 
        Houston, TX 77204-4039 
    •  
      • You can also mail your check or payment to:
        • • University of Houston
            Gift Processing & Records
            P.O. Box 867
            Houston, TX 77001-0867

• • Credit Card: If you wish to pay with a credit card, please call Mary Coleman at (713) 743-8578 and I will take down your information.   
  • Donor Advised Fund: Wire, ACH and Securities: Please see transfer instructions – please include the donor’s name and we request that notification is sent to Mary Coleman via email or phone call.