Classroom spaces are not able to be reserved by RSOs for events until February 5, 2024, and the Registrar's Office will not review any RSO classroom requests received prior to January 31, 2024.
All registered student organizations in good standing have the privilege of holding events on campus. Depending on the kind of event, you may need to complete Event Registration.
All events* that require Event Registration in Get Involved are required to be submitted at least 5 business days before the event in order to be considered for approval. RSO regular meetings are not required to register their event through this process.
*Events that require additional approvals (food, tents, open flame, etc.)
- Food is being served
- Alcohol is being served
- Audience includes minors or off-campus guests
- Attendance of 200 or more
- Social in Nature
- Charging Admission or Collecting Money
- High Risk Activities (potential for injury, harm, damage, etc.)
- Receiving funding (AFB or CCA)
- Funded by Student Services Fee
- Held on-campus
- Other special circumstances
Student Organizations can complete Event Registration exclusively online!
- One of the top 3 student leaders should log on to their Get Involved account. *Must be currently registered and listed as a primary, secondary or financial officer*
- Go to your organization’s Get Involved page and click Events.
- Next Click Create an Event.
Fill out the information requested. As you answer questions about your event the system will generate your necessary forms. That’s right, all required forms are embedded in the online Event Registration process! To ensure approval make sure you answer all questions completely.
Students must reserve rooms through the Get Involved Event Registration process. Just click "Add Reservation Request" and select the room that best fits your needs.
- Be sure you have your notifications “ON” in Get Involved so you can make any updates to your event registration.
- Once you have completed the event registration form you will be taken to the “Thank You” page. Please note, at this point you have only completed the first step. Click the link that says, “Make your online space reservation request.”
- Large scale events, may take longer than 7 days. Please plan accordingly.
- Have a great Event!
Some of the new updates include:
- Set Up and Tear Down – you can include this information in the search. Make sure to give yourself enough set up and tear down time
- Filter – you can search room options based on the room features you need, or a preferred building
- Browse available rooms – only rooms actually available for the date and time you searched will be listed
- Add Location Manually – if your event takes place off-campus you can manually add the location. If your event is held in the Student Centers or Classroom that you would normally reserve through CARS and you do not Add Reservation Request, your reservation will NOT be process and your event approval will be delayed.
Some things to remember when reserving rooms:
- If the room you would like is already reserved for the date and time you searched, the room will NOT appear as available. Once you select rooms using the Reserve Room function, those rooms will not appear as available in other searches, including your own. By selecting the rooms, you have removed them from the available room list
- Selecting a room from the available room list will remove its availability. If you leave the form after starting it, without having completed it, you must go back to your submission (you can access this by clicking on your profile in the top right corner) and complete the submission.
- We don't recommend changing the capacity slider, just make sure to wait for all the rooms to load
- Allow yourself AMPLE TIME prior to the event to request a room. This will allow CSI and CARS to review your request and let you know of any changes that may be needed
- The system will show no available rooms if you are searching for a date within 5 days
- You can reserve multiple dates and times in one reservation by clicking "Add Another Date"
- When searching for a specific room for multiple dates (such as a weekly meeting room) we recommend checking availability of each date before moving forward and clicking "Add Another Date"
- While Get Involved is mobile friendly, we recommending using a laptop or desktop the first couple of searches you conduct to become familiar with the process
- Selecting a room from the available room list will remove its availability. If you leave the form after starting it, without having completed it, you must go back to your submission (you can access that by clicking on your profile bubble) and complete the submission. If you leave the form as started, and still need to request a room please go back to your submissions.
Advanced reservations for weekly/bi-weekly/monthly meetings in the Student Center open on November 15th (for Spring Semester) and April 15th (for Summer Term and Fall Semester). Other reservations for events will be accepted up to 6 months ahead of the event date. Spaces fill up quickly.
Effective Date – October 1, 2020
Event Planning for Student Organizations
The Center for Student Involvement wants to help you and your student organization plan successful meetings and events this Fall by keeping you informed of UH’s current guidelines and safety measures. As we receive guidelines related to campus meetings and events, we will keep you updated.
Update! Is your student organization meeting in person? Are you planning to have in-person events again? Please review this information about COVID-19, Vaccinations, and Student Organizations. For most up-to-date information please visit the UH COVID-19 Response Page.
Will I be required to get a COVID-19 vaccination?
According to Governor Abbott’s Executive Order, any organization receiving state funds cannot require a COVID-19 vaccination. However, the University strongly encourages all students, faculty and staff to get a COVID-19 vaccination, which is readily available at multiple sites throughout the region.
Will I not be able to participate in student organization activities or suffer any consequences if I do not get a COVID-19 vaccination?
You will not be banned from participating in student organization activities from not being vaccinated. However, to protect yourself and those around you, we strongly encourage you to consider being vaccinated.
Can a student organization officer ask if I have been vaccinated? Can they ask if I have had COVID-19?
Student officers should not ask whether any student has received the vaccine or contracted COVID-19. However, if you test positive for COVID-19, it is your responsibility to report your diagnosis via the COVID-19 Report Forms.
Can I as a student officer ask if my members have been vaccinated? Can vaccination be a requirement for membership or participating in activities?
Student organizations and officers should not ask whether any student has received the vaccine or contracted COVID-19. This cannot be a requirement for membership or a requirement to participate in activities. However, if your members test positive for COVID-19, please share information and resources with them from the university's UH Responds to COVID-19 page.
Can I as a student officer ask or require my members to wear masks? Do we have to wear masks to participate in event or organization activities?
As of May 18, 2021, the University of Houston continues to encourage the wearing of face coverings, especially for individuals who are not fully vaccinated, but following Governor Abbott’s Executive Order and effective immediately, face coverings will no longer be required on campus. Student organizations and officers should not require anyone to wear face coverings. However, you can highly encourage face coverings for your events. For more information about this update, visit UH Responds to COVID-19.
The Center for Student Involvement encourages all Registered Student Organizations to register their virtual meeting and events in Get Involved. This is in an effort to ensure UH students can discover meetings, events and activities that are open to them.
The Center for Student Involvement can help you set up:
- Virtual member and executive board meetings (can be managed via Microsoft Teams )
- Officer elections via Get Involved
- Events in a virtual environment
We are also available via online meetings or phone calls for support and assistance with your student organization.
As you consider hosting virtual meetings and events, please be sure to take the following steps:
- Place meeting and events in Get Involved for approval as you normally would do for on-campus events
- Under Event Details, when asked “Show To,” please select the most appropriate for your organization
- If this is a meeting or an event that is open UH students, then select “students and staff at University of Houston.”
- If this is a closed meeting or event that is only open to the organization, then select “organization members.”
- Public and Invited Users are other options you could choose if appropriate
- When selecting, “Who can attend this event,” mark the box that says “open to UH community” as many students are looking for ways to engage with other students during this time
- Add the virtual location (the Zoom link or other link) to this event – this is a new feature that Get Involved offers
We encourage you to continue to meet during your normal day/time for meetings by using an online video conferencing system such as Microsoft Teams
Microsoft Teams (AKA Teams) is a workspace for real-time collaboration and communication, meetings, file and app sharing, and more. Students, faculty, and staff can create virtual meetings that can be joined by anyone in the world with a simple link.
- There is a screen-sharing feature that would allow a PowerPoint or documents to be displayed and discussed as well as a recording option if content would like to be recorded in advance and distributed to organization members.
- Teams may be helpful for: full organization meetings, executive board meetings, committee meetings, interviews, one on one conversations, and more.
Microsoft Teams Resources:
Your organization's Get Involved page has the capability to facilitate many things online that organizations may have initially scheduled for in-person meetings during the next few weeks into the remainder of the semester. The organization tools available for your organizations may be very helpful for this. Log on to the CSI On Demand page and get all the information on:
- Creating a Virtual Election
- Office Change Requests
- Event Registrations
- Get Involved Overview of all Features
Email firstname.lastname@example.org if you have any questions.