Property Management Guidelines
UH Property Management Guidelines
- PROPERTY DEFINITIONS – Revised 9.1.2024
- FORMS
- RESPONSIBILITIES
- EQUIPMENT TAGGING
- FABRICATION
- ADDING COST TO EQUIPMENT
- GIFTS AND DONATIONS
- LOANED EQUIPMENT
- MISSING, DAMAGED, OR STOLEN PROPERTY
- OFF-CAMPUS EQUIPMENT
- PHYSICAL INVENTORY
- INTERDEPARTMENTAL LOANS AND TRANSFERS
- FEDERALLY PURCHASED EQUIPMENT
- SURPLUS PROPERTY
- DISPOSAL OF PROPERTY
- TRANSFER OR DISPOSAL OF DATA PROCESSING EQUIPMENT
Most Commonly Used PeopleSoft Accounts for Recording Capital and Controlled Asset Expenses
Institutionally Paid Transfers to Surplus Property
• Surplus Property Transfer Program
Texas SPA Process User's Guide
Training
Property Management training is required each fiscal year for all Property Custodians, and every other fiscal year (even years) for business managers. Training is provided via the Human Resources online training system. Prior to the enrollment period, Property Management will distribute lists of employees to be enrolled to College/Division Administrators each fiscal year. Periodic updates of information and guidelines will be published on this website.
Effective FY 2014, the Texas Comptroller’s Office State Property Accounting guidelines have been changed to remove printers from the list of Controlled Assets, and typewriters and word processors from the list of Capital Assets. As a result, purchases of printers with a cost of $9,999.99 or less will now be expensed using GL account 54358.
Property Custodian Online Training
Property Custodian Online Training-September 12, 2022
Property Custodian Training – September 12, 2022 (PowerPoint Presentation)