Space Reservations at Katy

Academic courses take priority over all event reservations. The academic schedule is subject to change until the semester's Official Reporting Day (ORD).

Fall 2026 Official Reporting Day: September 9, 2026

• Before the ORD, space reservations are tentative and require a signed ORD acknowledgment form.
• Registered Student Organizations cannot reserve classroom spaces until after ORD.

To reserve general or educational spaces at UH Katy, submit the UH Katy Campus Space Request Form with all required documentation at least two weeks (10 business days) before your event. Requests submitted within 10 business days may be denied due to time constraints.

• Processing: Handled on a first-come, first-served basis within 3–5 business days. You will receive an email confirmation and space details upon approval.
• Permits & Compliance: Depending on your event, you may need additional permits (e.g., Food, Alcohol, Tents, Open Flames, etc.) or special UH-compliant documentation if minors are involved.
• Assignment: Space is granted based on availability and policy compliance.

External Clients, please refer to UH MAPP 09-03.01 – Facilities Use and Oversight to review the UH sponsorship requirements to host an event on our sites. 

Space reservation requests must be submitted at least 6 weeks prior to the event. All documentation is due 2 weeks prior.

Required documentation includes:

• Certificate of Insurance (COI)
• The COI must list either address (as applicable) as the Certificate Holder:
  • "University of Houston/University of Houston Katy Campus"
• The COI must also include a Waiver of the Right of Subrogation.
• Please ensure the appropriate campus name and address are listed on the insurance certificate
• Facility License Agreement (FLA)
  • UH will provide after review and approval of the COI

• All set-up information should be included in the space reservation request.
• Please ensure to account for the set-up and breakdown time of your event on the space reservation form. Space(s) will only be made available during the times confirmed on the space reservation form.
• Requests for changes/additions to room set-up with less than 48 business hours’ notice will not be fulfilled.
• Leaving the facility in an unclean condition or damaging facilities and/or equipment may result in additional charges to the group for cleanup and/or recovery of losses. It also may result in loss of future privileges to reserve space.
• No items are permitted to be taped or nailed to the walls. Any damages sustained from such violations will be subject to additional charges.
• If room is not unlocked at the scheduled time of your event, please contact site Security at 832-842-2929 for a room unlock.

UH Parking permits are required to park in the lots at UH Katy Campus. Paid visitor parking is available on-site. Permit and visitor parking rates can be found on Parking & Transportation's website.

If your event will have multiple attendees that do not have a UH Parking permit, please contact UH Parking & Transportation Department at parking@uh.edu to coordinate and confirm parking arrangements. It is the responsibility of the event host to contact parking@uh.edu to coordinate parking.

• UH MAPP 09-03.01 – Facilities Use and Oversight
• Temporary Food Dealer’s Permit Request Form
• Open Flame Permit Form
• Vendor Tent Permit
• UH Police Department Special Events Policy
• Request for Police Services
• UH Dean of Students Alcohol Policy
• Registration of Alcohol Beverage Distribution Form
• UH Logo Use for Marketing – Intellectual Property Use Permission Form
• The Fresh Fork – Catering at the University of Houston