Limited Submission
Limited submissions are opportunities for which the sponsor has limited the number of applications an institution may submit. In response to such an announcement, the university will post its own announcement that includes an internal due date for submission of pre-proposal documentation, which is used for the internal selection process.
The chart below outlines the steps, the responsible office or person, and the timing associated with this process.
| Steps | Responsible Office or Person | Timing |
|
Identify funding opportunity by checking Division of Research Limited Submissions Database. If a limited opportunity is not listed, contact the Office of Contracts and Grants (OCG) to have it added. |
Principal Investigator (PI) Research Deans and Chairs |
At least 30 days before the proposal deadline |
|
Prepare and submit the required documentation internally:
|
Principal Investigator (PI) Research Deans and Chairs Pre-Award RA |
Prior to an internal deadline published on the limited submissions database |
| Internal review of the submitted information and decision by the committee | Assigned Associate Dean |
Within 1-2 weeks of internal application submission |
|
Begin full proposal preparation and transmittal routing If awarded a submission slot |
Principal Investigator (PI) Research Liaison Officer Pre-Award RA **Editor (Contractor) |
Upon notification of awarded submission slot |
| Create a proposal development timeline. Depending on the complexity of proposal |
Principal Investigator |
Open |
| Finalize proposal and combine proposal packet |
Principal Investigator (PI) Pre-Award RA Research Liaison Officer **Editor (Contractor) |
At least 1 week before proposal deadline |
| Create application in appropriate portal (Cayuse 424, research.gov, NSPIRES, etc.) |
Pre-Award RA Principal Investigator |
At least 1 week before proposal deadline |
| Finalize transmittal approvals |
Principal Investigator (PI) Deans/Center Directors Chairs Pre-Award RA *** Vice President for Research |
At least 5 days before proposal deadline |
|
Submit Proposal |
Pre-Award RA |
At least 2-3 days before proposal deadline |
* For Large multidiscipline proposal, Division of Research central office coordinates the process
**The Division of Research has engaged 4 contractors and one firm to assist with reviewing and editing large, complex proposals
** The Vice President for Research approves transmittals with IDC waivers and/or cost share commitments from DOR
Exceptions
- A Researcher who has been selected for three (3) consecutive rounds for the same limited submission program will not be considered for a fourth round unless OCG receives fewer nominations than the number of submissions allowed.
- If a candidate decides not to submit, he/she must inform OCG as soon as possible to allow another candidate the opportunity to apply.
- If the internal due date has passed and the application slots remain, the first eligible applicant(s) to submit all of the pre-proposal documentation to OCG will be awarded the application slot(s).
- When the opportunity is for a large, complex proposal, OCG will coordinate the application development and submission.