Interim Funding Request
The University provides Principal Investigators (PI) with the opportunity to receive temporary funding for sponsored projects that have not yet been awarded. The purpose of this program is to enable new time-sensitive projects to begin in a timely manner and existing projects to continue by extending the expiration date while award documents are being processed by the sponsor. The Interim funds are provided by the university in the same cost center that will be used when the official award is received.
The chart below outlines the steps, the responsible office or person, and the time it generally takes to complete the Interim Funding Request.
| Steps | Responsible Person or Area | Timing |
|
Submit a written request for interim funding to the Office of Contracts and Grants. To do this, use the Interim Funding Request Form or an email |
Principal Investigator | |
|
Guarantee from the Department Chair or College that any charges posted to the interim-funded cost center will be reallocated to a non-sponsored project research cost center in the event that the award does not materialize |
Department Business Administrator
College Dean Department Chair |
2-3 Working Days |
| Seek documentation from the sponsor’s website, pending contract agreement or contact sponsor directly regaining the expectation of the award |
Office of Grants and Contract Principal Investigator |
5-7 Working Days |
| Set up the appropriate cost center and issue a notice of the interim funding |
Office of Grants and Contract |
3 Working Days |
| Once the award agreement is finalized, reverse interim funding and establish the award budget in the same cost center |
Office of Grants and Contract |
90 days |
|
|
Requirements and Exceptions
The Department or College must guarantee that any charges posted to the interim-funded cost center will be reallocated to a non-sponsored project research cost center in the event that the award does not materialize.
Additionally, if an award is received and there are charges on the interim funded cost center that pre-date the actual start date, these costs must also be reallocated unless they are covered by pre-award costs.
Projects that involve human subjects may not be interim funded until approval has been issued by the Committee for the Protection of Human Subjects.
The sponsor will not be billed for charges incurred until we have received an official award and the notice of award is officially issued. Once the award agreement is finalized, the interim funding is reversed and the award budget is established in the same cost center, ensuring a smooth transition in cost accounting as the research project moves forward.