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Purchasing

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  5. Miscellaneous Forms

Forms and Templates

Miscellaneous Forms

Audit Questionnaire

Internal Audit will be assisting management in determining all available options for this project by providing answers to questions regarding available options. Along with the receipt of RFP/RFQ documents provided to purchasing, please provide answers to the questions listed below with as much detail as you deem necessary. Follow-up with appropriate individuals, as necessary.  Used on projects over $1M. 

Internal Audit's Review of Construction and Other Projects over $1 Million

EHS Hazardous-Regulated Materials

Note: The department must seek approval from the Department of Environmental Health and Safety.

Emergency PO Request

  • Emergency PO Request — Used by UH departments to request an emergency purchase order through Purchasing in the event that requisitions and purchase orders cannot be processed through normal channels due to the Finance System being unavailable for an extended period to time.
       • Emergency Procurement and Payment Process — Planned steps for making purchases and requesting emergency payments in the event that the normal processes are unavailable for an extended period of time.

Encumbrance Adjustment Form (EAF)

To request adjustments to Requisition pre-encumbrance and/or Purchase Order encumbrance, please complete this form and send the applicable 1074 report to ap@uh.edu.

Encumbrance Adjustment Form

Justification for Proprietary Acquisition (Sole Source)

This form is filled out when the department is requesting sole source.  Please contact your buyer to help determine if form is applicable.

Justification for Proprietary Acquisition (Sole Source)

Instructions

Nepotism

(Texas Government Code, Section 2262.004) Purchasing personnel includes an employee of a state agency who makes decisions on behalf of the state agency or recommendations regarding: (A) contract terms or conditions on a major contract; (B) who is to be awarded a major contract; (C) preparation of a solicitation for a major contract; or (D) evaluation of a bid or proposal.

A major contract is a contract with a value of at least $1 million. (Texas Government Code, Section 2262.001 (4))

Nepotism Disclosure Form 

Solicitation Requirement Form

 This form may be requested by Purchasing for contracts over $25,000 in order to assist in the creation of a formal solicitation document (RFP, RFQ, RFO, RFI, or ITB). The solicitation requirement form is required for contracts over $1 million. A kickoff meeting may be required between the department and the appropriate Buyer in Purchasing.  If you need assistance in completing the form please contact your Buyer.

Construction
Formal Solicitation Requirements – Facilities

Non-Construction
Formal Solicitation Requirements – Non Facilities

Summary for Purchases Greater than $100K

The Summary for Purchases Exceeding $100,000 is required for all solicitations over $100.00.00, including addendums/extensions.

Summary for Purchases Exceeding $100,000