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Clery Act

Contact UHPD

UHPD Building on Wheeler
4051 Wheeler Ave.
Houston, TX 77204-6191

(713) 743-3333
or 911 from a campus phone

non-emergency email
police@uh.edu

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Student Travel Within Clery Geography

Under the Clery Act, the University must count and disclose certain crimes reported to have occurred within Clery geography. 

Crimes may occur off-campus but within Clery geography during sponsored student travel. Under certain circumstances, sponsored student travel must be reported to the Clery Compliance Officer before travel so they can request from local law enforcement information about Clery crimes for that location during the specified time period. 

When to Report Student Travel (Both Domestic and Foreign)

Complete one form for each trip (not each student) that meets the following requirements to be within Clery geography:

  • student trip is off campus;
  • there is a written agreement (no matter how informal) for a hotel or other space used by students during the trip (e.g., hotel reservation, rental agreement for housing or other space, e-mail agreement for use of space free of charge); and
  •  the University or a registered student organization (1) pays for the hotel or other space (directly or by reimbursement) or (2) dictates which hotel or other space the students are required to use.
    • The written agreement can be either directly with the end provider or through a third-party
Report Clery Student Travel

When Form is Not Required

Do not complete this form to report a trip if any of the following is true:

  • The written agreement is for accommodations on campus (e.g., University Hilton Hotel)
  • There is no written agreement for use of space during the trip (e.g., events in which the host arranges the housing and other space used)
  • Students choose and pay for their own lodging or other space without seeking reimbursement

Clery Student Travel Form FAQs

The university department or registered student organization organizing, paying, or reimbursing the travel completes the form. 
The person arranging the travel. This could be a department employee or the student traveler. 
Complete the form before travel occurs. If information is not yet available to complete the form, complete as soon as information is available. 
No, this is a separate process. 
No, but you can upload the travel roster with the form. If no travel roster was completed, upload a document containing the names of the students traveling. 
Yes.
No, complete one form per trip, not per student. 
Yes, if the travel meets the conditions for reporting described above. 
No, the University Hilton Hotel is not located off-campus.
Generally, no. This is because field trips normally do not involve any written agreement allowing students to use off-campus space, such as a hotel reservation.

But field trips that do involve a written agreement allowing students to use off-campus space (e.g., event space for awards ceremony, classroom space for a one-day retreat) may require a form.

Yes, if the university or registered student organization pays or reimburses the costs.
No, as long as the university or registered student organization does not later reimburse the costs.