- Mailing lists should generally support the academic mission of the University, or its contribution to scholarship and community service at the national or international level.
- Mailing lists associated with instructional courses should be "owned" by the instructor and participation should be at the discretion of the individual student (unless required as part of the class) — no student should have the ability to exclude or include other students in the class.
- Mailing lists should be associated with a topic or recognized group rather than an individual. The University provides official sanction for student groups and it is appropriate that part of the privileges associated with that sanction include access to mailing lists.
- Students should be allowed to apply for and use mailing lists as part of their academic experience with the support of a faculty advisor, or when their organization is registered with the Department of Campus Activities. Use of mailing lists is not equivalent to electronic mail accounts and is subject to review. Use of mailing lists must be in accordance with the Computer Facilities User Guidelines.
- Student requests sponsored by a faculty member or the Dean of Students Office will generally be approved. Due to the matriculation of students, it is important that a more permanent member of the University community be associated with the account.
- The University will permit non-profit mailing lists in support of its community service goals — consistent with similar contributions of other universities — so long as a University faculty or staff member is the list owner or co-owner. The University makes no guarantee of continued service and assumes no responsibility for content. List owners are subject to University appropriate use guidelines, policies and procedures. Lists are subject to cancellation at the discretion of the University.