Graduate Student Hiring Procedures
Insurance Coverage Eligibility and Supplement Stipend Eligibility
Insurance Coverage Eligibility – IA, TA, TF, GA, RA, and RA/TE are eligible for the university health insurance through the Employee Retirement System (ERS) if employed for 4 and a half continuous months at 20 hours. Graduate students are not automatically enrolled in ERS and must contact the Human Resources Service Center for enrollment.
Supplement Stipend Eligibility – IA, TA, TF, GA, RA, and RA/TE receive $150 a month stipend if employed for 4 and a half continuous months and working 20 hours. This additional pay will be automatically added to eligible graduate students. No action is required by the department. The stipend is paid to eligible graduate students that are active in the system on the first of the month. Graduate students that began their employment later in the month are not eligible for the stipend until the first of the following month. If the graduate student terminates in the middle of the month, the stipend is not pro-rated. The graduate student will receive the entire amount in that case.
Summer Work Break and Leave of Absence
Summer Work Break – IA, TA, and TF are automatically placed on Summer Work Break on 6/01. IA, TA, and TF will be automatically returned from summer break effective 9/01.
Leave of Absence – If GA, RA and RA/TE who will not continue employment for the Summer, but will return in the Fall should be placed on Leave of Absence/Education on 6/01 and returned from leave on 9/01 by the department.
eForms can be monitored and tracked by viewing the eForm workflow page, which is available under View an eForm. This page indicates where an eForm is in the process. Also, the following queries are available to monitor pending ePARs and ePRFs:
The queries will prompt you for a Division/College/Department ID. The queries provide you with the eForm #, ePAR Type, Empl ID or Position #, Originator, Last eForm Approver, and Next eForm Approver.
Additionally, the following queries are available to confirm job data and associated position funding for the new fiscal year:
The queries will prompt you for a Division/College/Department ID, Job Data/Dept Budget Table Effective Date, and Fiscal Year.
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