Skip to main content

Limited Submission

Limited submissions are opportunities for which the sponsor has limited the number of applications an institution may submit. In response to such an announcement, the university will post its own announcement that includes an internal due date for submission of pre-proposal documentation, which is used for the internal selection process.

The chart below outlines the steps, the responsible office or person, and the timing associated with this process.

Steps Responsible Office or Person Timing

Identify funding opportunity by checking Division of Research Limited Submissions Database.

If a limited opportunity is not listed, contact the Office of Contracts and Grants (OCG) to have it added.

Principal Investigator (PI)

Research Deans and Chairs

At least 30 days before the proposal deadline

Prepare and submit the required documentation internally:

  • Abstract of the work to be conducted (2 pages max)
  • Biographical sketch (2 pages max)
  • Current and pending support
  • Matching requirements and potential sources of cost share/match (if required by sponsor)

Principal Investigator (PI)

Research Deans and Chairs

Pre-Award RA

Prior to an internal deadline published on the limited submissions database

Internal review of the submitted information and decision by the committee Assigned Associate Dean

Within 1-2 weeks of internal application submission

Begin full proposal preparation and transmittal routing If awarded a submission slot

Principal Investigator (PI)

Research Liaison Officer

Pre-Award RA

**Editor (Contractor)
Upon notification of awarded submission slot
Create a proposal development timeline. Depending on the complexity of proposal

Principal Investigator

Open

Finalize proposal and combine proposal packet

Principal Investigator (PI)

Pre-Award RA

Research Liaison Officer

**Editor (Contractor)
At least 1 week before proposal deadline
Create application in appropriate portal (Cayuse 424, research.gov, NSPIRES, etc.)

Pre-Award RA

Principal Investigator

At least 1 week before proposal deadline
Finalize transmittal approvals

Principal Investigator (PI)

Deans/Center Directors

Chairs

Pre-Award RA

*** Vice President for Research

At least 5 days before proposal deadline

Submit Proposal

Pre-Award RA

At least 2-3 days before proposal deadline

* For Large multidiscipline proposal, Division of Research central office coordinates the process

**The Division of Research has engaged 4 contractors and one firm to assist with reviewing and editing large, complex proposals

** The Vice President for Research approves transmittals with IDC waivers and/or cost share commitments from DOR

Exceptions

  • A Researcher who has been selected for three (3) consecutive rounds for the same limited submission program will not be considered for a fourth round unless OCG receives fewer nominations than the number of submissions allowed.
  • If a candidate decides not to submit, he/she must inform OCG as soon as possible to allow another candidate the opportunity to apply.
  • If the internal due date has passed and the application slots remain, the first eligible applicant(s) to submit all of the pre-proposal documentation to OCG will be awarded the application slot(s).
  • When the opportunity is for a large, complex proposal, OCG will coordinate the application development and submission.

Process Flowchart

limited submission