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Policies & Guidelines

Whether looking for credit to complete requirements for a major or minor, or the need to maintain full-time status for scholarship purposes, Learning Abroad wants to ensure all students know how to request and earn credit for their programs abroad.

Academics

Eligibility

All students going abroad for credit must have a 2.5 GPA, or they must adhere to the GPA Waiver process. No student with below a 2.0 may participate in a Learning Abroad program.

Course Equivalency Form Process

In order to receive credit for courses taken abroad, students must complete the Course Equivalency Form process. This includes identifying courses abroad that would likely fit their major, obtaining syllabi for those courses, submitting the course equivalency form and syllabi to the appropriate faculty or advisor for review, and if signed by that faculty or advisor, then submitting the form to the Dean's office of that college for review and signature. Once the form has been approved at the Dean's level, students must bring the signed form back to Learning Abroad. Please note that courses should be reviewed by faculty or advisors in their own specific subject areas, and that faculty, advisor, and Dean's office contacts vary from college to college. For more information, please contact a Learning Abroad advisor. 

Course Equivalency Form

GPA

Students with a cumulative GPA below 2.0 at the time of application are not eligible for participation in learning abroad programs. Students with a cumulative GPA of 2.0 - 2.499 at the time of application must receive approval from their primary academic advisor and from their Dean’s office using the GPA Requirement Waiver form before consideration for the program. 

GPA Requirement Waiver Form

UH Course Registration While Abroad

If a student has followed the procedures for the Course Equivalency Form, they will be enrolled in placeholder courses during the term they are abroad. These courses have generic codes such as LSAF 3301 or NSRE 2301. Students should not add or drop these courses on their own. If a student has questions about their placeholder courses, they should contact Learning Abroad. These course codes will stay on the student's account indefinitely. If a student takes the equivalent of Spanish 1501 abroad, it will appear on their myUH account as LSAF 1501 and not as SPAN 1501. When requesting an official or unofficial UH transcript, the name of the course taken abroad will appear on the transcript. 

Grades & Transcripts

All courses taken abroad will affect the student's GPA; they  do not go onto your transcript as Pass/Fail credit. Students should focus on their academics while abroad. If a student is struggling academically while abroad, the student should utilize all available resources (program provider, academic advisors, faculty, tutoring centers, etc.) for assistance. Learning Abroad cannot negotiate grades with or on behalf of a student. What appears on the transcript from the host institution is what will appear on the student's UH transcript.

Transcripts should be sent directly from the program provder/host institution to Learning Abroad and must be in English. We cannot post grades for courses taken abroad until the transcript is received. If you have questions about the length of time a transcript will take to arrive at Learning Abroad, please contact your host institution or program provider for more information. Please note that some transcripts can take several months to be delivered to Learning Abroad after the completion of a program abroad.

In most cases, students will have NR (Not Reported) for Learning Abroad grades until their grades are able to be entered officially. Roughly 90 days after the end of the term at UH any NR grades will automatically convert to Fs. These can and will be corrected once the transcript arrives and Learning Abroad is able to post grades. 

For all programs that are not Faculty-Led Programs, Learning Abroad requires students to have unopened, originals of official transcripts sent directly to Learning Abroad. We cannot accept photocopies, altered transcripts, or transcripts that have been opened. The student is responsible for any additional fees for ordering transcripts from the program provider or university abroad. 

Have all transcripts sent to:

Learning Abroad
E.W. Cullen Bldg., Suite 105
Houston, TX 77204-2039

Drop Policy

Students are subject to the drop policy with the program or at the host institution in which they are enrolled. If students do not have an approved course equivalency form for a course taken abroad, they cannot recieve UH credit for that course

Travel Policies

UH Student Travel Policy - UH has developed this policy for international activities in countries for which the U.S. Department of State has issued travel advisories of Level 3 and Level 4. Students, faculty, and staff will need to consult the policy for specific details before making arrangements for university-sponsored travel.

Student Travel Authorization Request Form - This form is required for students requesting authorization for a university-sponsored, organized or affiliated learning abroad program to a Level 3 (“Reconsider Travel”) destination. Submitting a request form does not guarantee program authorization. 

Travel Policy Acknowledgement for University Sponsored and/or Organized Travel - This form is required for UH students who choose to participate in a University Sponsored and/or Organized Learning Abroad program that takes place in a location with a Level 3 ("Reconsider Travel") Travel Advisory issued by the U.S. Department of State. 

UH University Sponsored Travel Authorization Request - UH does not allow University sponsored and/or Organized Programs Abroad to Level 3 ("Reconsider Travel") destinations unless authorization is granted by the Senior Vice President for Academic Affairs and Provost. (For Faculty and Staff leaders)

International Medical and Emergency Insurance Requirement

All students participating in a Learning Abroad program are required to have international medical and emergency insurance. All students participating in faculty-led, exchange, student service organization, non-affiliated, and some affiliated programs must purchase their own insurance.  UH  has partnered with CISI to offer the most cost-effective and robust international insurance package available to our students and faculty leaders. For more information, refer to the CISI Insurance page of our website. 

Conduct Abroad

Students must adhere to the UH Student Code of Conduct while abroad and complete the Student Conduct Abroad Agreement

Alcohol Abroad

Students participating in University-related travel are responsible for following local laws, rules, and regulations regarding the consumption of alcohol. Students traveling for such purposes may also be subject to any conditions placed on their travel by the group they are representing or participating with. Alcohol abuse and misuse, and related disruption, is not tolerated and may lead to disciplinary action by the university. 

Link to UH Dean of Students Alcohol Policy

Additional Policies

UH Student Travel Registration 

Any UH student traveling for curricular or co-curricular activities abroad must register their travel and/or program with Learning Abroad. 

Pre-Departure Orientation

All UH students attending an affiliated, exchange, and student service learning program must attend a Learning Abroad sponsored pre-departure orientation session before the start of their program. Faculty led programs may require their own pre-departure orientations. 

Learning Abroad Fees 

Students accepted to a credit-bearing affiliated or non affiliated program will be assessed a $100 fee to their student account once they have been registered for classes. Students accepted to an exchange program will be assessed a $75 fee to their student account once they have been registered for classes.