SAMs in Component Executive Review for the 2nd Quarter, Fiscal Year 2016

The following SAMs have been recommended by University of Houston System subject matter experts for Executive Review.  To review the proposed changes, please select each policy name to view the linked document and send comments/suggestions, if any, to
uhpolicies@uh.edu by March 11, 2016 (Friday).

To review the proposed changes, please select each policy name to view the linked document. The column titled "Proposed Changes" briefly explains the updates that have been submitted.
SAM Number and Name Proposed Changes
SAM 01.A.01 - Administrative Memoranda System Added electronic access to SAMs in Section 2.2, and electronic archival set of all SAMs in Section 8.1. Updated position titles and areas as applicable throughout document. Added Vice Chancellor for University Marketing, Communication and Media Relations as Executive Officer in Section 4.2. Added Section 6.10 for "References" section to be added to a SAM document at the Subject Matter Expert's discretion. Added Note to Section 7.2 and Section 7.6 on SAM Housekeeping Change process. Updated Section 7.5.c on documenting additional changes to SAMs for the System Executive Review cycle on the appropriate web site. Updated process in Section 7.5.h on approval cycle responsibility. Revised links throughout document. Added note on justification information for rescissions to Section 10.1. Added Section 10.2 on responsibility of system personnel generating rescission to communicate justification to areas impacted by the potential removal of the SAM documentation before rescission processing by University Policies and Procedures. Added Associate Vice Chancellor for Finance to Responsible Party listing.

SAM 03.A.10 - Requests for Funds from UH Foundation Updated Section 1.2 for expenditures being paid for or reimbursed are consistent with System objectives. Added Foundation Payment Request Form in Sections 2.2 and 2.7. Added travel requests to support documentation in Section 2.3, and indicated requirement to have all approvals completed. Completed payment requests will be faxed or e-mailed to the UH Foundation per update in Section 2.4.

SAM 03.E.08 - Student Travel Changed title of SAM to "Student Travel." Revised Section I to define component university student travel criteria, and use "Universities" in place of "component university." Added Section 2.3 on motor vehicle record evaluations required for anyone authorized to operate a vehicle owned or leased by a component university. Added Section 7.0 on High Profile Vehicles. Updated the title of AVP for Student Affairs and Dean of Students.

SAM 06.A.11 - Procedures for the Operation of International Partnerships Applied revised SAM template and added new Revision Log. Changed SAM title from "Programs" to "Partnerships," and revised all text to meet current operating practices. Revised Section 1 to emphasize the standards of portfolios. Updated Section 2.3 to emphasize areas to be assessed for international partnerships. Signed agreements will be for a period of five years per redlines to Section 2.4. Changed the responsible party from AVC for International Studies and Programs to Vice Provost, Global Strategies and Studies.


*Please note that the policies contained in this section are not official.  The changes have been submitted to University Policies and Procedures and are currently under review.  To view official System Administrative Memoranda, go to
http://www.uh.edu/af/universityservices/policies/sam/index.htm.





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Peggy Levy
713-743-6636

uhpolicies@uh.edu