FY11 - 2nd Quarter SAMs in System Executive Review

The following SAMs have been recommended by University of Houston System subject matter experts for review.  To review the proposed changes, please select each policy name to view the linked document and send comments/suggestions, if any, to
palevy@central.uh.edu by Monday, April 18, 2011.

To review the proposed changes, please select each policy name to view the linked document. The column titled "Proposed Changes" briefly explains the updates that have been submitted.

SAM Number and Name Proposed Changes
SAM 01.C.08 - Receiving Gifts of Real Property Applied new SAM template and revision log. Plant Operations' responsibilities changed to Risk Management in Sections 3.1 and 3.2. Updated responsible parties. These changes were proposed by the System Office of Risk Management.

SAM 01.C.15 - Pedestrian Safety

Note: This is a new SAM procedure.

This new SAM provides guidelines for a safe environment for students, faculty, staff, and visitors using University of Houston System component university pedestrian walkways, minimizing potential conflict between motorized vehicles and pedestrians. This documentation was drafted by the System Office of Risk Management and the Office of Facilities Management.
SAM 03.A.06 - Establishment, Maintenance, and Discontinuance of Credit Card Services Applied revised SAM template and revision log. No additional changes were needed per the Subject Matter Expert. No changes were proposed by the System Office of Finance.
SAM 03.A.12 - Exemption from State of Texas Taxes for University Expenditures Applied revised SAM template and revision log. Removed reimbursement consideration in Section 2.2. Clarified lodging taxes for state versus local in Section 2.3. Added Section 2.7, indicating reimbursed taxes for goods and services except for sponsored project and state-appropriated funds. These changes were proposed by the System Office of Finance.
SAM 03.A.25 - Representation Allowance Applied revised SAM template and revision log. Family member expenses of legitimate purpose can be reimbursed. The Chancellor's/President's Office were assigned the responsibilities if establishing allowances, tracking expenditures, and reporting monthly balances. Activated links to cited documentation. These changes were proposed by the Chancellor's Office.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions Applied revised SAM template and revision log. In Section 2.4, Cost Center managers are now responsible for reviewing monthly cost center verification reports. These changes were proposed by the System Office of Finance.
SAM 03.G.05 - Requirement for Utility Bill Audits Applied revised SAM template and revision log. Section 2.4 was revised to indicated that refunds will be deposited at the cost center that incurred the associated expense. Provided web link for Texas Government Code Chapter 2112. These changes were proposed by the System Office of Finance.

*Please note that the policies contained in this section are not official.  The changes have been submitted to University Policies and Procedures and are currently under review.  To view official System Administrative Memoranda, go to
http://www.uh.edu/sam/index





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Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu