SAMs in Component Campus Review, Quarter 1, Fiscal Year 2018

The following SAMs have been recommended for review by University of Houston System Subject Matter Experts (SME). To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to uhpolicies@uh.edu by October 13, 2017 (Friday)
.

The column titled "Proposed Changes" briefly explains the updates that have been submitted by the SME for Component Campus Review.

SAM Number and Name
Review Initiated By
Proposed Changes
SAM 01.B.07 - Facilities Acquisition, Construction, or Renovation
System Office of
Facilities and Construction Management
Updated Plant Operations to Facility Management organizations throughout text. Corrected Project Delivery Processes web site in Section 2.2 and 2.10. Added Section 2.7 in recording and tracking capital and renovation projects. Added Section 2.8 on funding of construction and renovation projects. Changed responsible party to Associate Vice Chancellor for Facilities and Construction Management.

SAM 01.D.07 - Anti-Discrimination Policy
System Office of
Equal Opportunity Services (EOS)
Changed the title from "Discrimination and Harassment Policy" to "Anti-Discrimination Policy." Reworked content and wording to reflect guidelines in SAM 01.D.08, Sexual Misconduct Policy.
SAM 01.D.07 was originally in Quarter 3, FY 2017 Review Cycle. Additional changes were made after the Review Cycle was completed.

SAM 01.D.08 - Sexual Misconduct Policy
System Office of
Equal Opportunity Services (EOS)
Revised and rearranged entire document for easier readability and updated standards to reflect current operating requirements.
SAM 01.D.08 was originally in Quarter 3, FY 2017 Review Cycle. Additional changes were made after the Review Cycle was completed.

SAM 02.A.18 - Probationary Period for Regular Staff Employees
Chief Human Resources Officers (CHROs)

This SAM is being submitted as a "Housekeeping Change."
Made changes to titles as applicable. Changed responsible party from Associate Vice Chancellor for Finance to Associate Vice Chancellor for Human Resources. No additional changes were indicated by the Subject Matter Experts (SMEs).

SAM 03.A.17 - Disclosure of Related Party Interests
System Office of
Finance
This SAM is being submitted as a "Housekeeping Change" based on documentation in SAM 01.A.01, Section 7.7.
Modifications to titles as needed. Revised Section 3.3 per Senate Bill 533 and updates to Texas Government
Code 2261.252 requiring for employees to provide advance disclosure of potential conflicts of interest at any time during the procurement process or term of contract.

SAM 03.A.30 - Establishment of Bank Accounts
(New SAM)

System Office of
Treasury
This policy describes the authority and process for establishing a System bank account.

SAM 03.F.02 - Endowment Management
System Office of
University Advancement
This SAM is being submitted as a "Housekeeping Change."
Added specific endowments in Section 3.3.1, effective December 1, 2009, to remove duplicate information from SAM 08.A.04, Naming Opportunities. No other changes were made by the Subject Matter Experts (SMEs) .

SAM 07.A.04 - Digital Millennium Copyright Act

System Office of
University Information Technology
Replaced submitting paper designation with submitting designation online in Section 4.1. Changed "CIO or component university designate" to "component university designated agent" throughout policy. Added requirement to Section 4.5 regarding reporting use of university networks for copyright infringement activities to affected user .

SAM 07.A.08 - Data Classification and Protection

System Office of
University Information Technology
Added research data in the definition of mission-critical information in Section 4.3. Included encryption of data at rest when technically and feasibly possible to Data Protection Requirements (Level 1) in Section 6.1.E.

SAM 07.A.09 - Electronic and Information Resources Accessibility Policy

System Office of
University Information Technology/
Equal Opportunity Services (EOS)
This document is in a full review cycle due to Interim designation.
Per SAM 01.A.01, Section 7.8, this document is in a complete review cycle to remove the "Interim" designation.

SAM 08.A.04 - Naming Opportunities
System Office of
University Advancement
Exchanged the word "Scholarship" with "Landscaping" throughout text. Updated links throughout text. Revised
Section 2.4 with information regarding extensive renovation, location, or change of facility require notification to the donors, and updating office to the System Office of Gift Compliance. Removed Section 2.6.d through Section 2.6.r, since information is duplicated in SAM 03.F.02. Added Sections 2.11 and 2.12. Extensively revised Section 3 to reflect current operating requirements regarding naming opportunity procedures. Updated the responsible party to the Vice Chancellor for University Advancement.



Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to
http://www.uh.edu/af/universityservices/policies/sam/index.htm.





Contact Us


Policies and Procedures Coordinator
Peggy Levy
713-743-6636

uhpolicies@uh.edu