Review Archives

SAMs Reviewed During FY08 - 4th Quarter

The following SAMs were reviewed by the System community during the 4th quarter of FY08. Approved changes are located at the Official SAM website.  This section displays the changes that were proposed during the quarter's review.  To view the submitted changes select each policy name. The column titled "Proposed Changes" briefly explains the changes that were submitted.
SAM Number and Name Proposed Changes
SAM 01.A.03 - Board of Regents Policy Development Position titles were updated in SAM 01.A.03. These changes were proposed by the University Policies and Procedures Office.
SAM 01.D.01 - Requests for Services from the Office of General Counsel A requirement to send an information copy of the individuals designated with the authority to contact the Office of the General Counsel for legal advice by the Chancellor, vice chancellors, or component university presidents was removed from SAM 01.D.01, Section 2.1, and the approval section was updated. These changes were proposed by the Office of Legal Counsel.
SAM 01.D.02 - Employment of Outside Legal Counsel A statement requiring the Chancellor’s approval of all agreements conducted by the Office of the General Counsel for outside counsel was removed from Section 2.2 of SAM 01.D.02, and the approval section was updated. These changes were proposed by the Office of Legal Counsel.
SAM 02.A.03 - Guidelines for Sexual Harassment Policies and Procedures Section 3.4.2.e of SAM 02.A.03 was altered to include notice of the option to appeal if a complaint is not sent to a hearing panel. “Hearing Panel” and “Hearing Committee” were interchanged where appropriate, and the language was changed to clarify policy intent throughout the document. A statement requiring records to be sent to AAO was removed from Section 3.4.10, and Section 3.4.11 was taken out. The responsible party and the policy approver were also updated. These changes were proposed by the Office of General Counsel and the chief human resources officers.
SAM 02.A.11 - Staff Performance Appraisals SAM 02.A.11 was edited to include a statement requiring the completion of all system annual mandatory training for merit eligibility. The wording was updated throughout to be consistent with other SAMs, and the responsible party was updated. These changes were proposed by the chief human resources officers.
SAM 02.A.18 - Probationary Period for Regular Staff Employees Wording in SAM 02.A.18 was changed from “component” to “component university” and “UH System” to “System” to be consistent with other SAMs. The responsible party and policy approver were also changed. These changes were proposed by the chief human resources officers.
SAM 02.A.26 - Employee Development and Training Section 2.6 was updated in SAM 02.A.26 to assign each employee the responsibility of completing and their supervisors the responsibility of monitoring annual mandatory training. Employees who do not meet these requirements would not be eligible for merit. The responsible party was also updated. These changes were proposed by the chief human resources officers.
SAM 02.B.02 - Overtime and Compensatory Time SAM 02.B.02 was updated to bring it into compliance with current legislation and component university human resource department practices. Language was also added to clarify that scheduling is to be performed in a way that minimizes the amount of overtime needed and is approved only when necessary. The responsible party was also updated. These changes were proposed by the chief human resources officers.
SAM 02.B.07 - Fair Labor Standards Act Wording in SAM 02.B.07 was changed from “component” to “component university," “UH System” to “System,” and “Human Resources Director” to “chief human resources officer” to be consistent with other SAMs. The exhibit has also been revised to reflect current legislation, and the responsible party and policy approver were also changed. These changes were proposed by the chief human resources officers.
SAM 02.C.01 - Employee Benefits Program SAM 02.C.01 was rewritten to combine SAMs 02.C.01, 02.C.03, and 02.E.01 into one document. If approved, SAMs 02.C.03 and 02.E.01 will be recommended for rescission.
SAM 02.C.02 - Refunds of Excess Employee Contributions to 403(b) Tax Sheltered Plans (ORP and TDA Plans) SAM 02.C.02 was rewritten to combine SAMs 02.C.02, 02.C.04, and 02.C.06 into one document. Proposed changes include naming the subject header "Supplemental Retirement Programs." If approved, SAMs 02.C.04 and 02.C.06 will be recommended for rescission.
SAM 02.C.05 - Mandatory Retirement Programs SAM 02.C.05 is a new policy that includes items discussed in SAM 02.C.07. The new document would describe options for mandatory retirement contributions. If approved, SAM 02.C.07 will be recommended for rescission.
SAM 02.D.01 - Vacation and Sick Leave Section 9.0 of SAM 02.D.01 was adjusted to align the policy with current legislation. It includes a provision allowing employee sick leave to be reinstated if reemployed by a different state agency within 12 months of termination from the System. The Government Code was also cited for reference, and the responsible party was updated. These changes were proposed by the chief human resources officers.
SAM 03.A.23 - Court Ordered Restitution Proposed edits to SAM 3.A.23 include updating department names and policy references throughout the document. The responsible party and policy approver were also revised. These changes were proposed by the Office of Finance.
SAM 03.F.02 - Endowment Management Minimum funding levels were updated in SAM 03.F.02, Section 3.3, and special endowment building techniques at UH were outlined in Section 3.3.h. Section 3.7 was updated to include procedures for modifications and transfers to existing endowments. Section 3.11 was also updated to clarify income beneficiary cost center provisions. All exhibits were also updated. These changes were proposed by the Office of Finance.
SAM 03.G.02 - Agency Funds Section 4.0.e was updated to remove the requirement to close the cost center at each fiscal year. The statement now mandates that funds be returned to the owner when activity terminates. These changes were proposed by the Office of Finance.
SAM 03.G.06 - Bank Account Reconciliation Procedures The wording was updated in SAM 03.G.06 to be consistent with other SAMs. These changes were proposed by the Office of Finance.
SAM 08.A.05 - Gifts by UH System Employees Through Payroll Deduction SAM 08.A.05 was updated to allow enrollment in payroll deduction for gifts to the System or other state public university at any time, as well as a provision to allow employees to discontinue these gifts through PASS. The language was also updated throughout to be consistent with other SAMs. These changes were proposed by the Office of University Advancement.

*Please note that the policies contained in this section are not official.  To view official System Administrative Memoranda, go to
http://www.uh.edu/policyservices/sam/.







Contact Us

Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu