Fiscal Year 2018 - 1st Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by November 17, 2017 (Friday).

The column titled "Proposed Changes" briefly explains the updates that have been submitted. The column titled "Review Comments" indicates the comments/suggestions received during the Campus Review of the policies listed below.
MAPP Number and Name
Proposed Changes Review Comments
MAPP 02.02.08 - Fitness Release Time and Wellness Leave This document was submitted to remove the Interim designation. Removed references to "main" campus throughout document. Removed list of approved physical fitness activities from Section III.F and revised web site. Added information to Section IV.C.5 on conditions where FRT may be connected to an employee's lunch hour. Revised Section IV.C.6 regarding supervisor's rights to decrease the amount of FRT allowed or revoke the program for employee. Updated Section IV.D.4 to emphasize using Wellness Leave in the Calendar Year it was earned. Removed note under Section IV.D.4. Removed completion e-mail requirement from Section V.B.5. Added Section V.B.9 on Wellness Leave being awarded once in a Calendar Year when requirements have been met.

Campus/Executive Review Comment: Based on questions from General Counsel, removed all links to HRA throughout text. Fixed the web site location for the Health and Wellness web site. Added Blue Cross/Blue Shield Texas (BCBSTX) and KelseyCare in Section III.F and Section V.B.1.

MAPP 07.01.05 - Campus Carry Policy Edits provided to Section III.I on the topic of grievance to clear up the difference between disagreements and grievances. Added the word "concealed" for a handgun in Section V. Updated Section V.A regarding handgun temporary storage during an employee's work shift when the employee is present; guns are not to be stored in office lockers, gym lockers or other lockers in public areas. Handguns also cannot be stored openly in cars. Divided Section V.K on establishment of exclusion zones, and provided link to application on exclusion zones in Section V.K.2. Added Section V.K.5 on the deadline for temporary exclusion zones for scheduled events. Added Section V.L.13 on banks and credit unions for exclusion zones. Included link to application to establish, modify, or eliminate a campus carry exclusion zone in Section VIII, References, and removed Appendix 3 outdated application in favor of the new form with a link.

Campus/Executive Review Comment:

MAPP 09.04.02 - Bicycles on Campus
(New MAPP)
The purpose of this document is to explain bicycle registration on campus, regulate bicycle parking on campus, describe pick-up of abandoned and seemingly abandoned bicycles, and detail the removal of bicycles that impede access to and egress from buildings.

Campus/Executive Review Comment: From Student Housing and Residential Life (SHRL): We recommend more language in the "abandoned" definition to include bikes whose owners do not respond to UHPD/Facilities after being tagged for three weeks. We think this will clear up any confusion.
Response: Changes incorporated.
Comment: (From Undergraduate Committee, Faculty Senate): We would like to suggest some increased intentional policy awareness activities be part of this policy. Helping students/staff/faculty have more knowledge of expectations (a) for registering, and (b) rack parking/taking bikes inside may help with implementation. Also, abandoned clean up at least twice a year seems like a long time to wait for an eye sore to go away. Is quarterly possible?
Response: Facilities does not have the staffing in order to pick up bicycles more than twice a year. Facilities has also started designing stickers to put on the racks to help communicate to everyone how to register bicycles.
Comment: (From Office of Sustainability): Recommend changes the following language, removing implementation and replacing with championing, as shown below:
N. Office of Sustainability - University of Houston Office of Sustainability, the office dedicated to improving campus sustainability through education, collaboration, and championing of ideas.
Response: Changes incorporated.
Comment: (From Staff Council): There will need to be a significant communications/ advertisement component to this policy as this drastically changes how bicycles are currently managed on campus. It does not necessarily need to be written in the policy, but without across-the-board communication about this policy, current bicycle owners may end up being unhappy.
Response: Facilities has started designing stickers to put on the racks to help communicate to everyone how to register bicycles.
Comment: (From General Counsel): In Section III.A (Abandoned Bicycle), how long must the bike have a flat tire, etc. before it is considered abandoned?
Response: Sentence was rephased as follows: "A bicycle that may have inoperable parts, specific breakdown problems or otherwise not able to be ridden . . . "
Comment: (From General Counsel): In Section III.L (Repeat Violations), do you mean that it is a repeat violation if the bike is returned to the same location within 24 hours? Do you really want this limitation?
Response: Rephrased as follows: "When an item has been issued an Access/Egress Violation and the bicycle is removed from the same location, but the item is returned by the bicycle owner or user to a similar location so as to cause an obstruction."
Comment: (From General Counsel): In Section V.A, Do you want to say Bicycles parked on campus must be locked to the bicycle parking rack, or should be locked to the bicycle parking rack?
Response: Changed "must" to "should."
Comment: (From General Counsel): In Section VII.E, did you want to remove "within a 24-hour period" limitation for repeat violations being removed to UHPD Lost and Found?
Response: Changes incorporated in Section VII.E to extend period.
Comment: (From General Counsel): In Section VIII.D, if the bicycle is registered and considered abandoned, will someone call the owner to let them know the bicycle is at UHPD?
Response: Information included on ways to contact owner about the bike's location after abandonment.
Comment: (From General Counsel): In Section VIII, Abandoned Bicycle Clean-Up, MAPP 07.01.04, (Section IV.A.4) says that abandoned bikes will not be accepted by UHPD. These two MAPPs need to be made consistent with each other.
Response: Modifications will be made to MAPP 07.01.04, Disposition of Lost and Found Personal Property, to include information in MAPP 09.04.02.

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to

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Peggy Levy