Fiscal Year 2016 - 2nd Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston Subject Matter Experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to by March 11, 2016 (Friday).

The column titled "Proposed Changes" briefly explains the updates that have been submitted.
MAPP Number and Name
Proposed Changes
MAPP 01.01.01 - Administrative Policies and Procedures Added electronic access to MAPPs in Section II.D and electronic archival set of MAPPs in Section VII.A. Added revision tracking requirement for documentation changes to existing MAPP documents in Section VI.B. Added Section VI.C on "Housekeeping Changes" procedure. Updated note for Section VI.E on UCC receiving 40 working days for submission of comments. Indicated that all comments from Campus and Executive Review will be posted on the Executive Review web site with documented resolution in Section VI.E.3. Added notification of approval to MAPP Listserv to Section VI.E.8. Added process for MAPP documentation or new documents approved at Board of Regents' level or higher to Section VI.G. Indicated the requirement for a completed review cycle for Interim documents in Section VI.H. Added justification information to Section IX.A. Added Section IX.B on responsibility of UH Main Campus personnel to communicate rescission and justification to areas impacted by the potential removal of the MAPP documentation. Added MAPP 01.01.02 to Section XII Changed Executive Vice President for Administration and Finance to Senior Vice President for Administration and Finance to text as applicable.
MAPP 02.02.03 - Leaves of Absence Added process for Leave Request/ Notification in PASS throughout procedure as applicable. Removed information in Section V that leave requests cannot be used across multiple payroll periods. Added Administrative Leave With Pay Form to Section VI.D. Added requirement to upload a copy of the jury summons in PASS to Section VI.G. Also added requirement to upload copy of training meeting or notice in PASS for volunteer firefighter leave in Section VI.J. Changed references of SAM 02.D.03 and SAM 02.D.05 to SAM 02.D.04 in applicable areas of documentation. Removed all information regarding Military Leave in Section VIII.D, and replaced it with reference to documentation located in SAM 02.D.04. Removed SAM 02.D.05 from Section XII.
MAPP 02.02.04 - Administrative Leave With Pay Removed memorandum process in Section II, Section IV.C, Section IV.E, and Section IV.H, and replaced it with the Administrative Leave With Pay Form. Added information on PASS in Sections IV.C, IV.F, and IV.H. Added SAM 02.D.04 and Administrative Leave With Pay Form links in Section VII.
MAPP 02.04.05 - Termination Clearance Added Section II.D definition of eTermination Checklist. Added location of eTermination Checklist in Section II and Section V in PASS. Updated process for determining status of library materials in Section III to current PASS process. Removed Termination Checklist from listing of objects in employee's personnel file in Section V. Changed responsible party from Executive Director to Assistant Vice President for Human Resources. Added eTermination Checklist instructions link to Section VIII, References.
MAPP 02.06.01 - Staff Training and Development Removed information in Section III.C.5 regarding other educational and training opportunities on UH Campus, and added information regarding additional or extra service activities for the university subject to supervisory approval.
MAPP 03.01.04 - Fleet Management Plan Changed Fleet Coordinator to Fleet Manager throughout text. Added Department Vehicle Custodian definition to Section III.F. Added Fleet Custodian to process in Section IV.B.6. Added Section IV.B.11 on State Vehicle Inspection reporting and Section IV.B.12 on overseeing all bulk fueling facilities on the university campus. Added Section IV.C.3 on university vehicles being maintained by the University Vehicle Maintenance Shop. Added requirement for using seat belts in utilities carts in Section IV.E.2. Added information on reviewing reports in Section VII.D. Changed name and web site location for EHLS in Section IX.B. Added lease and rental of 15-passenger vans for university business is prohibited in Section IX.C. Added University Police Department (Patrol, Investigations/ Administration, and Security) to State Fleet Replacement Goals chart in Section X.H. Also changed replacement miles for all vehicle types for the State Fleet Replacement Goals.
MAPP 07.03.02 - Business Continuity Planning Contents have been rewritten to reflect the current business continuity planning process. MAPP has been renumbered to move into the Public Safety area, from 01.03.03 to 07.03.02.
MAPP 10.03.04 - Connecting Devices to University Networks Removed information in Section IV.3 that naming convention information is located on the UIT web site. No additional changes were made by the Subject Matter Expert (SME).

*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to

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Policies and Procedures Coordinator
Peggy Levy