FY10 - 4th Quarter MAPPs in Executive Review

The following MAPPs have been recommended for review by University of Houston subject matter experts. To review the proposed changes, please select each policy name to view the linked document and send your comments, if any, to
universityservices@uh.edu by Friday, October 22, 2010.

The column titled "Proposed Changes" briefly explains the updates that have been submitted. The column titled "Campus Review Comments" indicates the comments/suggestions received during the Campus Review of the policies listed below.
MAPP Number and Name Proposed Changes Review Initiated by Review Comments
MAPP 01.01.02 - University Coordinating Commission The proposed new
MAPP 01.01.02 was written to establish policy and responsibilities for the University Coordinating Commission (UCC). The goal of the UCC is to provide a vetting process that facilitates transparency and discussion across the university community during the formulation of new or modified policies or procedures with policy implications prior to their approval.
Draft proposed by the University Coordinating Commission. Updates from 06/02/2011: Minor redlines incorporated to clarify policies and procedures in Section I.
Response: Changes incorporated.
Updates from 11/28/2011: Added SAMs impacting faculty to the UCC review process, along with the official UCC review cycle time period for MAPPs and SAMs.
Response: Changes incorporated.
Final Updates: Added minor redlines.
MAPP 01.03.03 - Business Continuity Planning MAPP 01.03.03 was updated to identify the four elements of the business continuity plan (business impact analysis, security risk assessment, recovery strategy, and disaster recovery plan) required by TAC 202.74. The responsible party was also updated. Changes proposed by the Department of Public Safety.  
MAPP 06.05.03 - Motor Vehicle Record Evaluation In response to a regulatory audit MAPP 06.05.03 was updated to require MVR checks for all employees that operate any vehicle for university business (not just university owned or leased).  Section II.B. was removed which states that the MVR consists of three years of in and out of state records. Out of state licenses were specifically identified as ineligible to operate university owned or leased vehicles. The responsible party was also updated. Changes proposed by Risk Management. Language inconsistent. Section "I. Purpose" conflicts with language in Section II. A. Clarify.
Response: Language clarified.

The use of a personal vehicle for conducting university business was defined and clarified in Section II.

Response: Language clarified.

The necessity for MVR rush requests was removed due to recent procedure changes.
Response: Change completed.

MAPP 07.02.01 - Fire and Life Safety Code The following responsibilities were added to the fire marshal: issue permits for commercial tent installations, permits for temporary impairment of fire protection systems, and permits for the installation of fire protection systems. Position titles were also updated in MAPP 07.02.01 as was the responsible party. Changes proposed by the Department of Public Safety.  
Proposed MAPP 10.03.07 -
E-mail Retention and Discovery
The proposed MAPP 10.03.07 was written to to comply with state and federal law, to preserve e-mails which are state records of the university, to demonstrate fiscal responsibility by eliminating the need for unnecessary computer file. Draft proposed by the Information Technology and General Counsel. Suggestion: A web site was created for users to aid with
e-mail retention guidelines. An information flowchart is posted at this new web site, along with a FAQ and wizard to guide the user through the flowchart process.

Response: Changes incorporated.


*Please note that the policies contained in this section are not official.  The changes have been submitted to the University Policies and Procedures and are currently under review.  To view official Manual of Administrative Policies and Procedures documentation go to http://www.uh.edu/mapp/.





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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu