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SAMs Approved in Quarter 4, Fiscal Year 2012:

The following System Administrative Memoranda were approved by the Chancellor as official system policy during Quarter 4, Fiscal Year 2012 (June, July, and August 2012):

SAM Number and Name
Date Approved
Summary of Changes
SAM 01.D.03 - Trademark Management
08/17/2012
Applied revised SAM template and added new Revision Log. Removed Section 2.4 on the trademark advisory committee. Changed the apparel standards from collegiate licensing to the System or its designee. Documented that licensing revenue contracts managed by the Athletics department remain with Athletics. Changed the title from the Vice Chancellor of Research to the Vice Chancellor of Research and Technology Transfer throughout the document. Provided web links to Board of Regents policies. Changed review period from every two years on or before January 31st to every two years on or before December 1st. Removed Section 11, Indexing Terms.
SAM 01.D.03 was reviewed in Quarter 2, FY 2012.
SAM 01.D.05 - Equal Employment Opportunity
06/05/2012
Applied revised SAM template and added new revision log. Completed revisions to Sections 1.0 and 2.0 to reflect current operating practices, including the addition of genetic information, sexual orientation, gender identity and expression, and pregnancy to EEO factors. Removed
Section 5, Index terms.
SAM 01.D.05 was reviewed in Quarter 2, FY 2012.
SAM 01.D.06 - Protection of Confidential Information
06/05/2012
Applied revised SAM template and added new revision log. Replaced "Privacy Officer" with "General Counsel" throughout procedure to reflect current operating practices. Provided web links to FERPA, HIPPA and GLB Act in Section 1.0. Rewrote Section 2.1 to outline duties of the Privacy Coordinator. Added documentation to Section 2.2 on activities and web site for reporting a security incident/breach. Added Section 2.3.e on component university taking appropriate steps during a security incident. Documentation added to Section 2.4 on possible termination for disclosure of confidential information.
SAM 01.D.06 was reviewed in Quarter 2, FY 2012.
SAM 01.E.01 - Office of Intellectual Property Management
06/05/2012
Applied revised SAM template and added new Revision Log. Changed the title from the Vice Chancellor of Research to the Vice Chancellor of Research and Technology Transfer throughout the document. Provided web links to Board of Regents policies. Changed review period from every two years on or before January 31st to every two years on or before December 1st. Removed Section 6, Indexing Terms.
SAM 01.E.01 was reviewed in Quarter 2, FY 2012.
SAM 01.G.01 - Sponsored Research Activities
06/08/2012
Applied revised SAM template and added new Revision Log. Added information to Section 3.1 on complying with all regulations from state and federal funding agencies. Added hyperlinks as appropriate. Changed the title for the VC from Research and Intellectual Property Management to Research and Technology Transfer. Removed Section 6, Indexing Terms.
SAM 01.G.01 was reviewed in Quarter 2, FY 2012.
SAM 04.A.02 - Audits by Internal Auditing
06/05/2012
Applied revised SAM template and added new Revision Log. Added clarifying language related to Internal Auditing Standards and government auditing standards in
Paragraph 2.2 to be consistent with Board of Regents'
Policy 41.01.2.C. and the Texas Government Code 2102.011.
SAM 04.A.02 was reviewed in Quarter 2, FY 2012.
SAM 06.A.07 - Procedures for the Operation of Institutes and Centers
06/15/2012
Applied revised SAM template and added new Revision Log. Removed Section 6, Indexing terms. Added VC for Research and Technology Transfer as responsible party.
SAM 06.A.07 was reviewed in Quarter 4, FY 2011.
SAM 07.A.04 - Digital Millennium Copyright Act
07/12/2012
Applied revised SAM template and added new Revision Log. Removed Section 2.5 on Chief Information Officer. Applied minor editorial changes. Changed review period from every two years to every three years on March 1st . Removed Section 7, References.
SAM 07.A.04 was reviewed in Quarter 2, FY 2012.


The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.






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