SAMs Approved In Quarter 3, Fiscal Year 2008

The following System Administrative Memoranda were approved by the Chancellor as official system policy on April 7, 2008:
SAM Number and Name Summary of Changes
SAM 01.B.02 - Selection of Architectural and Engineering Firms SAM 01.B.02 has been rewritten to eliminate redundant information that is available on departmental websites and assign responsibilities to the Associate Vice Chancellor for Plant Operations. These changes were proposed by the Facilities and Physical Plant Office.
SAM 01.B.05 - Signature Authority for Construction Contracts Section 2.2. and the addendum were removed from SAM 01.B.05 as the most current information is available on the Chancellor’s website. These changes were proposed by the Facilities and Physical Plant Office.
SAM 01.B.07 - Facilities Acquisition, Construction, or Rennovation SAM 01.B.07 was created to define a process for approval of projects with total costs greater than $1,000,000. It is an interim policy. This procedure was written by the Facilities and Physical Plant Office.
SAM 01.C.05 - Executive Travel The Associate Vice Chancellor for Plant Operations is now the responsible party for SAM 01.C.05. This change was proposed by the Office of Risk Management.
SAM 01.C.10 - Return-to-Work program, On-the-Job Injuries The Associate Vice Chancellor for Plant Operations is now the responsible party for SAM 01.C.10. This change was proposed by the Office of Risk Management.
SAM 01.C.12 - Animals on the Component University Campuses SAM 01.C.12 was drafted to describe the System’s policy regarding animals on the System component university campuses. This procedure was written by the Office of Risk Management.
SAM 02.A.09 - Conflict of Interest SAM 02.A.09 was updated to reflect the correct Board of Regents policy. These changes were proposed by the chief human resources officers.
SAM 02.A.20 - Hours of Work Sections 3.4 and 3.5, as well as the exception clause in Section 2.2, were removed from SAM 02.A.20. These changes were proposed by the chief human resources officers.
SAM 02.A.21 - Nepotism SAM 02.A.21 was updated to reflect changes to Board Policy 57.07, allowing the employment of the spouse of the Chancellor/President at the University of Houston System/University of Houston. These changes were proposed by the chief human resources officers.
SAM 02.A.25 - Termination Clearance Guidelines SAM 02.A.25 was updated to remove the supervisor’s PeopleSoft account inactivation responsibility upon employee termination as this occurs automatically. Section 3.11 was also removed. These changes were proposed by the chief human resources officers.
SAM 02.A.32 - Labor Unions SAM 02.A.32 names the Associate Vice Chancellor of Finance as the responsible party. This change was proposed by the chief human resources officers.
SAM 02.D.07 - Expert Witness Services SAM 02.D.07 has been updated to reflect the current Government Code reference. These changes were proposed by the chief human resources officers.
SAM 02.E.03 - Holidays Wording in SAM 02.E.03 has been updated from “Christmas/New Year” to “winter” holiday to be consistent with Board policy. Section 3.8 has also been modified to provide guidelines for observing optional holidays. These changes were proposed by the chief human resources officers.
SAM 03.A.19 - Personal Use of UHS Telecommunications Equipment or Services SAM 03.A.19 was updated to delegate responsibility for the administration of Monthly Communication Plan Allowance and Communication Equipment Allowance programs to the component universities. The program provisions were removed. These changes were proposed by the Office of Finance.
SAM 03.C.03 - Repair and Construction Funds SAM 03.C.03 has been rewritten to refer to the governing Board Policy and establish the responsibilities of the Associate Vice Chancellor for Plant Operations. These changes were proposed by the Office of Finance.
SAM 03.E.03 - Disposition of Abandoned and Unclaimed Personal Property In SAM 03.E.03, money orders are presumed abandoned after a period of seven years. Section 4.0 was revised to reflect current operating practices in terms of reporting and delivery of abandoned and unclaimed property. The responsible party was changed to the AVC for Finance, and the review period was revised to be every three years on or before August 31. These changes were proposed by the Office of Finance.
SAM 03.H.02 - Open Records Changes to SAM 03.H.02 have been made to include a time limit of 36 hours per fiscal year on the use of personnel time required to spend producing public information for review or duplication. After 36 hours, requestors must pay costs equivalent to the cost of materials, overhead and personnel time. These changes were previously effective as an interim policy. These changes were proposed by the Office of Legal Counsel.
SAM 04.A.01 Audits by External Auditors The board policy number was updated in SAM 04.A.01. Reference to Section 321.20(a) of the Texas Government Code was also added to Section 5.1 of the policy. The word “Audit” replaced “Executive” committee in Section 5.2. These changes were proposed by the Office of Internal Audit.

The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.

 







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