SAMs Approved in Quarter 1, Fiscal Year 2008

The following System Administrative Memoranda were approved by the Chancellor as official system policy on October 17, 2007:
SAM Number and Name Summary of Changes
SAM 01.A.01 - Administrative Memoranda System Throughout SAM 01.A.01, the Office of Policies and Procedures was replaced with Business Services. Information Technology was added as a policy area in Section 4.2 for the Senior Vice Chancellor; Human Resources was added as a policy area for the Vice Chancellor for Administration and Finance. The SAM approval process was set to be quarterly. Hard copies of each SAM are no longer distributed. These changes were proposed by the Policies and Procedures Office.
SAM 01.B.07 - Facilities Acquisition, Construction, or Renovation (Interim) Interim SAM 01.B.07 was created to define a process for approval of projects with total costs greater than $1,000,000. These changes were proposed by the Office of Facilities and Physical Plant.
SAM 01.C.01 - Risk Management Policy Updated the area of responsibility from Safety and Risk Management to Environmental Health and Risk Management throughout SAM 01.C.01. Section 4.1.a on negotiations for insurance was removed. Additional information on SAM 01.C.11, Property Loss Claims and SAM 01.C.10 on Tort Liability was added to Section 5.1.b. The responsible party was changed to the AVC for Plant Operations. These changes were proposed by the Office of Risk Management.
SAM 01.C.02 - Allocation of Insurance Premiums and Claim Reimbursements The current names of the System’s insurance premiums have been updated in SAM 01.C.02. These changes were proposed by the Office of Risk Management.
SAM 01.C.03 - Reporting Work-Related Injuries and Illnesses In SAM 01.C.03, Section 3.2, the title “Office of Attorney General Workers’ Compensation Division Handbook” has been replaced with “State Office of Risk Management.” These changes were proposed by the Office of Risk Management.
SAM 01.D.06 - Protection of Confidential Information SAM 01.D.06 was written to address the guidelines, safeguards, and controls in place at the UH System to manage and protect confidential information in accordance with applicable laws, regulations, and best practices. This document was written by the Office of Legal Counsel.
SAM 03.A.06 - Establishment, Maintenance, and Discontinuance of Credit Card Services Changes to SAM 03.A.06 were made based on the review cycle and audit findings. Sections 3.3, 3.4, 3.7, and 3.8 were added to the Policy section to address Payment Card Industry (OCI) standards and responsible office activities. These changes were proposed by the Office of Finance.
SAM 03.A.10 - Requests for Funds from UH Foundation As part of its regular review, information was added to Section 2.4 of SAM 03.A.10 about the Foundation Payment Request form, including a web site location. In Section 2.6, the requirement for check request submittal by Friday was omitted; all check requests will be paid within 10 days. These changes were proposed by the Office of Finance.
SAM 03.A.25 - Representation Allowance As part of its regular review, Section 3.2 of SAM 03.A.25 was modified for the Office of Business Services to responsible for tracking expenditures. This change was proposed by the Office of Finance.
SAM 03.D.07 - Direct Deposit of Salaries As part of its regular review, Section 2.2 of SAM 03.D.07 was updated for employees to enter their direct deposit information into PASS. Sections 3.a, 3.b, and 3.c were removed. Section 3.5 was added to document the process when a direct deposit is removed. Exhibit A, B, and C were removed. These changes were proposed by the Office of Finance.
SAM 03.F.04 - Cash Handling Section 2.0 was added to SAM 03.F.04. Section 3.0 was rewritten to reflect current operating requirements. The hyperlink information was updated, and a new Exhibit A was added. These changes were proposed by the Office of Finance.
SAM 03.F.07 - Foreign Bank Accounts As part of its regular review, wording in Section 4.3.b of SAM 03.F.07 was changed from “component” to “component university,” to be consistent with other SAMs. Section 4.1.j was also added to include recent IRS reporting responsibilities. These changes were proposed by the Office of Finance.

The updated documents are available at the Official System Administrative Memoranda web site at http://www.uh.edu/policyservices/sam.

 

 

 







Contact Us

Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu