MAPPs Approved In Quarter 3, Fiscal Year 2013

The following Manuals of Administrative Policies and Procedures were approved by the President as official university policy for Quarter 3, Fiscal Year 2013 (March/April/May 2013):
MAPP Number and Name
Date Approved
Summary of Changes
MAPP 02.01.02 - Classification of Staff Jobs April 9, 2013 Updated the Revision Log. Added updated documentation date information for job descriptions online to Section V.C. Removed Index Terms. This MAPP is being submitted for review and approval to remove the Interim designation.
MAPP 02.01.02 was in the Quarter 2, FY 2012 review cycle.

MAPP 02.04.02 - Hours of Work May 22, 2013 This MAPP is being submitted for review and approval to remove the Interim designation. Added
MAPP 02.04.10 to Section II.B and Section VII, References.

MAPP 02.04.02 was in the Quarter 2, FY 2013 review cycle.
MAPP 02.04.03 - Discipline and Dismissal of Staff Employees May 22, 2013 Applied revised MAPP template and added new Revision Log. This document was under review for Texas Workforce Commission Interim designation (2011), but the finalized redlined document was not approved. Revised the definition for Grievance in Section III.D. Original documentation of any discipline and dismissal will remain in the employee's personnel file. In Section V.E, job abandonment was clarified with time periods for reasoning behind the abandonment. In Section VI.B, included frequent use of emergency leave in cause for disciplinary action. In Section VI.R, included outbursts and acts of aggression to cause for disciplinary action. In Section IX.B, original documentation on formal disciplinary measures is forwarded to Human Resources. Removed Index Terms from Section XV.
MAPP 02.04.03 was in the Quarter 2, FY 2013 review cycle.
MAPP 02.04.05 - Termination Clearance April 29, 2013 Applied revised MAPP template and added new Revision Log. Added hyperlinks where appropriate for documentation. Added link to Termination Checklist to Sections III, IV, and V. Reformatted text in Section V. Added supervisor responsibilities to Section IV for removing digital signature, network shared drives, and listserv access. Changed responsible party to Executive Director, Human Resources. Corrected approval cycle for EVP for Administration and Finance. Removed Index Terms. Removed Addendum A, former Termination Checklist.
MAPP 02.04.05 was in the Quarter 2, FY 2013 review cycle.
MAPP 02.04.09 - Exit Interviews April 29, 2013 This MAPP is being submitted for review and approval to remove the Interim designation. Added redlines to
Section I to address questionnaire as statistical data only. Made minor redlines to Section II, including the employee's alternative choice to schedule an exit meeting with a Human Resources Generalist. Removed the exit survey information from Section III. Removed Index terms. Added Termination Clearance Form and Electronic Personnel Action Request (ePAR) Form to Section VI, References.

MAPP 02.04.09 was in the Quarter 2, FY 2013 review cycle.
MAPP 02.04.11 - Workplace Lactation/Breastfeeding April 19, 2013 This new MAPP provides information to employees participating in the University lactation program, including a current campus map of locations and the Lactation Accommodation Request Form.
New MAPP 02.04.11 was in the Quarter 2, FY 2013 review cycle.
MAPP 03.01.04 - Fleet Management Plan April 19, 2013 Applied revised MAPP template and added new Revision Log. Revised entire procedure to reflect current operating requirements. Added Section IX on High Profile Vehicles. Changed the responsible party to Executive Director, Facilities Management. Changed review period from every three years on or before July 1st to every three years on or before March 1st. Removed Index terms.
MAPP 03.01.04 was in the Quarter 2, FY 2013 review cycle.
MAPP 03.01.05 - Posting Flyer Information on Outside University Kiosks April 19, 2013 Revised Section I to emphasize the procedure supporting campus events while maintaining a clean and safe environment. Included statement in Section II that information in MAPP 13.01.01 agrees with the instructions documented in MAPP 03.01.05. Added the "Campus Postings" University Kiosks web site location to Section III.C. Removed bus stops from Section IV.B and added a note about designated areas for bus stop postings. Added Section IV.E on EVP for Administration and Finance office members working with Plant Operations ground crew on removing postings from unauthorized locations, and process for reminder
e-mails to the person/group on unauthorized postings. Added Section B.1 information on removal of past dated or "as needed" documents on a bi-weekly basis. Added Section V.B.6 on automatic removal of postings from unauthorized campus areas and removal of unauthorized area postings by outside organizations. Corrected hyperlink for Student Handbook, and added "Campus Postings" University Kiosks web site location to Section VIII, References.

MAPP 03.01.05 was in the Quarter 2, FY 2013 review cycle.
MAPP 04.02.01A - Travel Paid from State-Appropriated Funds April 29, 2013 Included redlines to Section IV.B on the revised Travel Request and the documentation needed to accompany it. Added information regarding travel payments and accountable plan rules throughout the procedure. Added Section XI on combining business and personal travel, both in the United States and outside of the United States. In Section XII.C on the Travel Voucher/Travel Card, included information on all documentation (including receipts, invoices, and itineraries) needed to complete processing.
MAPP 04.02.01A was in the Quarter 2, FY 2013 review cycle.
MAPP 04.02.01B - Travel Paid from Local Funds April 29, 2013 Added information throughout the procedure on IRS rules and regulations regarding "accountable plans." Included redlines to Section IV on the revised Travel Request and the documentation to accompany it. Added redlines to Section IX.J on incidental expenses, hotel occupancy, and laundry/dry cleaning expenses. Added Section X on combining business and personal travel both in the United States and outside of the United States. Information on the Travel Expense Report in Section XI included a listing of all documentation (including receipts, invoices, and itineraries) for all trip-related expenses, whether directly billed to the university or reimbursed by the traveler. In Section XIII.B, documented travel advance payments to be direct deposited in the employee's account no more than 30 days before the trip.
MAPP 04.02.01B was in the Quarter 2, FY 2013 review cycle.
MAPP 05.01.01 - Cash Handling May 22, 2013 Positions handling cash or serving as fund custodians will be designated as security sensitive positions requiring background checks for hiring employees as revised in Sections II, III.C, III.L, and IV.D.2. Added documentation concerning the internal policies for handling cash will be reviewed and approved by General Accounting to Sections IV.C and IV.D.1.
MAPP 05.01.01 was in the Quarter 2, FY 2013 review cycle.
MAPP 06.05.03 - Motor Vehicle Record Evaluation May 22, 2013 MAPP 06.05.03 was submitted for this review cycle to remove the "Interim" designation.
MAPP 06.05.03 was in the Quarter 2, FY 2013 review cycle.
MAPP 07.02.02 - Tobacco-Free Campus Policy April 19, 2013 This review cycle is to remove Interim designation for MAPP 07.02.02. Added information to Section I regarding the benefits of tobacco-free campus policies. "Signage" was added to Section II. Revised Section 2.E regarding the responsibilities of the Tobacco Task Force (TTF). Added a note to Section III.A regarding the campus convenience stores no longer providing tobacco products. Added criteria for tobacco use areas to Section III.B.4. Moved the responsibility of public event organizers to Section III.C.3. Added information regarding the TTF web site in Section IV.A. Removed Section IV.B. Removed Section V.A.5. Added information about cessation services from the UH Pharmacy in Section V.B.1. Added Senior Vice President for Academic Affairs and Provost to approval cycle.
MAPP 07.02.02 was in the Quarter 2, FY 2013 review cycle.
MAPP 08.01.01 - Sponsored Research Activities April 19, 2013 Review cycle to remove “Interim” designation from MAPP 08.01.01. Added information to Section II.A concerning the Cancer Prevention Research Institute of Texas (CPRIT) requirements to provide a tobacco-free workplace for sponsored-funded research locations. Added information to Section II.D regarding the University contacting the sponsor concerning responsibility for debts.
MAPP 08.01.01 was in the Quarter 2, FY 2013 review cycle.
MAPP 12.03.03 - Procedures for Establishing and Operating Academic Institutes and Centers April 29, 2013 This new MAPP (based on audit findings for TLC2) defines and establishes minimum criteria for the creation and oversight of academic centers and institutes.
New MAPP 12.03.03 was in the Quarter 2, FY 2013 review cycle.



The updated documents are available at the Official Manual of Administrative Policies and Procedures web site at
http://www.uh.edu/af/universityservices/policies/mapp/index.htm.

 

 





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Kathleen Milford
713-743-6885

uhpolicies@uh.edu