MAPPs Approved In Quarter 3, Fiscal Year 2012

The following Manuals of Administrative Policies and Procedures were approved by the President as official university policy for Quarter 3, Fiscal Year 2012 (March, April, and May 2012):
MAPP Number and Name
Date Approved
Summary of Changes
MAPP 02.02.06 - Workers' Compensation 04/27/2012 Applied revised MAPP template and added new Revision Log. Changed Section to Human Resources and Area to Benefits; changed the MAPP number from 06.05.01 to 02.02.06. Revised procedure to reflect current operating practices. Added Health Care Network and Workers' Compensation Network Acknowledgement Form to Section III, plus reference to this information in other areas of the procedure. Removed
Addendum A and Index terms. Changed responsible party.
This MAPP was reviewed in Quarter 4, FY 2011.
MAPP 02.02.07 - Return-To-Work Program 04/27/2012 Applied revised MAPP template and added new Revision Log. Changed Section to Human Resources and Area to Benefits; changed the MAPP number from 06.05.02 to 02.02.07. Added hyperlinks to all applicable areas and documentation. Rewrote Section V and Section VI, emphasizing modified duty, alternate duty, temporary duty, and the offer for bone fide employment. Changed the responsible party to the AVP for Finance. Removed Section IX and Index terms.
This MAPP was reviewed in Quarter 4, FY 2011.
MAPP 02.04.01 - Employee Grievances 05/29/2012 Updated the Revision Log. Removed Cabinet Officer and Grievable Action from Section II; added Grievant. Removed Formal and Informal Grievance Processes. Added Section III on three levels of grievance process. Added Section III.D on Non-Disciplinary Terminations. Added Hearing Panel Review procedure in Section IV.C. Added Vice President Actions to Section IV.C.4. Added Section V. Policy Timelines. Removed Index Terms. This MAPP is being submitted for review and approval to remove the Interim designation.
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 03.01.01 - Specialized Service Facilities 04/04/2012 Changed financial reporting date in Section VI.C.2 from
January 31st to March 1st. No additional changes were indicated by the SME.
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 03.01.05 - Posting Flyer Information On Outside University Kiosks 05/29/2012 This new MAPP was written by Plant Operations to address the guidelines for posting flyers outside at the University of Houston main campus on university kiosks (AKA "Cougar Postings").
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 04.01.03 - Vouchers 04/27/2012 Applied new revision log. Corrected reference to
MAPP 04.04.01A throughout text. Added Section II.A definition of advertising. Added current information to Section VII.J concerning contractor payments and the need for contracts. In Section VII.N, updated information on advertisement vouchers. Added new procedure to Section VII.M on offset printing, and a new procedure to Section VII.P on vendor identification to reflect current operating requirements. Added note to Section VIII.A.2 on faculty member reimbursements to be approved by their academic supervisor, regardless of funding source, per Internal Audit Report AR2012-17.
This MAPP was reviewed in Quarter 4, FY 2011.
MAPP 04.02.01A - Travel Paid from State-Appropriated Funds 04/27/2012 For State fund travel within the continental US: Must stay within the federal meal per diem (M&IE) for the destination and no meal receipts required. For State fund travel outside the continental US: Meals and lodging combined cannot exceed the greater of $350/day or the federal combined per diem for the destination. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. Removed requirement for a daily itinerary (post-trip report) for domestic travel. Added Section X.E, indicating that those employees with travel reimbursements that exceed $10,000 in the prior fiscal year will be subject to an automatic audit of travel made during the current fiscal year. In addition, vice presidents and deans will be subject to an automatic audit of travel regardless of their travel amounts. In Section IV.B.9, documented that faculty member reimbursement must be approved by their academic supervisor, regardless of funding source, per Internal Audit Report AR2012-17.
This MAPP was "Housekeeping Changes" in Quarter 3,
FY 2012.
MAPP 04.02.01B - Travel Paid from Local Funds 04/27/2012 For Local fund travel within Texas: Meals and lodging combined cannot exceed $220/day. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. For Local fund travel outside Texas but within the continental US: Meals and lodging combined cannot exceed $325/day. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. For Local fund travel outside the continental US: Meals and lodging combined cannot exceed the greater of $350/day or the federal combined per diem for the destination. Meal receipts are not required as long as meal expenses do not exceed the daily meal per diem (M&IE) for the destination. If meal expenses exceed the meal per diem for one day, meal receipts are required for every day of the trip. Removed requirement for a daily itinerary (post-trip report) for domestic travel. Added Section IX.M, indicating that those employees with travel reimbursements that exceed $10,000 in the prior fiscal year will be subject to an automatic audit of travel made during the current fiscal year. In addition, vice presidents and deans will be subject to an automatic audit of travel regardless of their travel amounts. Per Internal Audit Report AR2012-17, added a note to Section IV.B.9 on faculty member reimbursement to be approved by their academic supervisor, regardless of funding source.
This MAPP was "Housekeeping Changes" in Quarter 3,
FY 2012.
MAPP 04.03.01 - Service Center and Auxiliary Purchases 05/29/2012 Applied revised MAPP template and added new Revision Log. Added a note to Section V.B. concerning the use of the federal recovered cost account for federal funds. Updated the reference title for MAPP 03.01.01.
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 05.01.01 - Cash Handling 05/29/2012 Applied revised MAPP template and added new Revision Log. Removed requirement for procedures to be submitted annual to the Office of Finance. Added "account" to reference deposits in Section IV.C.2. In Section IV.F, provided redlines on academic changes being handled by Student Financial Services. In Section IV.H, changed the bank bag references to "tamper evident." In Section IV.J, payment to a student's account via non-sufficient fund (NSF) check is posted to the student's account as an NSF check. Removed Section IV.M. In Section V, added documentation on deposits of credit card sales to be recorded on a journal within 24 hours.
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 05.02.03 - Expenditure Reallocation and Correction 05/29/2012 Applied revised MAPP template and added new Revision Log. Changed Form Submittal for payroll expenditure correction from Payroll to General Accounting in Section II. Added information to Section IV.D on state-appropriated cost center transactions to be processed by voucher or payroll reallocation. Added information on extended time frames for the Office of Contracts and Grants to Section IV.E. Added hyperlinks for documentation.
This MAPP was reviewed in Quarter 2, FY 2012.
MAPP 10.03.01 - Acceptable Use of Information Resources 04/27/2012 Applied new MAPP template and Revision Log. Name changed from Computer User Responsibilities to current title. Added definitions to Section III. Additional user responsibilities were added, and the user notification methods were updated to reflect current process. Updated action taken in case of violation, and added information on abiding by guidelines from other facilities. Removed References and Index Terms.
This MAPP was reviewed in Quarter 4, FY 2011.
MAPP 12.01.01 - Scholarship Administration 03/14/2012 Applied revised MAPP template and added new Revision Log. Revised Section II.B to change fellowship program to Doctoral Student Tuition Fellowship Program (DSTF), and make the Associate Vice President for Graduate and Professional Studies as the determinate of graduate student status. Added information concerning UH employees who are also students to Sections III and IV. Spelled out Cost of Attendance and Higher Education Act in Section IV.D.2. Added parameters to scholarship reception by UH employees who are also students in Section IV.
This MAPP was reviewed in Quarter 4, FY 2011.
MAPP 12.03.01 - Extension Programs 04/27/2012 Applied revised MAPP template and added Revision Log. Updated the definition of Extension Programs in Section II to include certificates and degrees. Changed the Office of Education Outreach to the Office of University Outreach throughout the documentation. Changed the procedures in Section IV.A for Extension Program Development. Updated the Institutional Review and Approval cycles for graduate and undergraduate programs in Section IV.B. Updated information on billing, payment collection and revenue distribution in Section X, emphasizing funds being delivered to cost centers associated with the Extension Program.
This MAPP was reviewed in Quarter 4, FY 2011.



The updated documents are available at the Official Manual of Administrative Policies and Procedures web site at
http://www.uh.edu/policyservices/mapp.

 

 





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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu