The following information is a status of SAMs currently in review/approval cycle as of Quarter 1, Fiscal Year 2013, without receiving approval from the UH Chancellor.
SAM Number and Name
Quarter/
Fiscal Year
Reviewed
Information
SAM 01.B.02 - Selection of Architectural and Engineering Forms
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.02 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.B.05 - Signature Authority for Construction Contracts
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.B.05 is currently with the AVC for Administration as of 06/07/2012 for responsible party approval. Approval pending.
SAM 01.C.01 - Risk Management Policy
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
Redlines were submitted on 04/30/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 01.C.04 - Reporting/Investigating Fradulent Acts
Quarter 2,
Fiscal Year 2012
Status: Approval Pending (Finance/Auditing)
Redlines were submitted on 11/23/2011 for Q2, FY 2012 review cycle. Sent out to Chief Audit Executive for Approval cycle on 05/14/2012. Approval pending.
SAM 01.C.08 - Environmental Review for Acquisition of Real Property
Quarter 2,
Fiscal Year 2011

Quarter 4,
Fiscal Year 2012
Status:Approval Pending.
SAM was pulled from Executive Review Cycle in April 2011 for additional redlines by Legal Cousel and other areas to reflect current operating practices. Draft was sent on 02/24/2012 for 4th Quarter, FY 2012 review cycle. Sent to AVC for University Advancement for responsible party approval on 11/16/2012.
SAM 01.C.10 - Return-To-Work Program On-The-Job Injuries
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
Draft was sent on 05/14/2012 for 4th Quarter, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 01.C.12 - Animals on the Component University Campuses
Quarter 4,
Fiscal Year 2011
Status: Approval Cycle In Progress.
SAM 01.C.12 is currently with AVC for Finance for responsible party approval as of 06/07/2012. Approval pending.
SAM 01.C.13 - Business Use of Vehicles
Quarter 2,
Fiscal Year 2013
Status: Part of Housekeeping Change for Q2, FY 2013 (Risk Management)
Redlines to this document were submitted on 07/23/2012 for Q2, FY 2013 as a housekeeping change.
SAM 01.D.07 - Discrimination and Harassment Policy (Interim)
Quarter 1,
Fiscal Year 2013
Status: Part of Interim Approval Cycle for Q1, FY 2013 (Legal Affairs and General Counsel).
New SAM submitted for Interim approval and will go into Quarter 2, FY 2013 review cycle. With Chancellor Khator for approval as of 11/26/2012.
SAM 01.D.08 - Sexual Misconduct Policy (Interim)
Quarter 1,
Fiscal Year 2013
Status: Part of Interim Approval Cycle for Q1, FY 2013 (Legal Affairs and General Counsel).
New SAM submitted for Interim approval and will go into Quarter 2, FY 2013 review cycle. With Chancellor Khator for approval as of 11/26/2012.
SAM 01.D.09 - Student Academic Adjustments/ Auxiliary Aids Policy
(Interim)
Quarter 1,
Fiscal Year 2013
Status: Part of Interim Approval Cycle for Q1, FY 2013 (Legal Affairs and General Counsel).
New SAM submitted for Interim approval and will go into Quarter 2, FY 2013 review cycle. With Chancellor Khator for approval as of 11/26/2012.
SAM 01.G.01 - Sponsored Research Activities
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Research and Technology Transfer).
Redlines concerning CPRIT guidelines were submitted on 10/09/2012 for Quarter 2, FY 2012 review cycle.
SAM 02.A.04 - Discipline and Dismissal of Regular Staff Employees
Quarter 2,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources).
SAM 02.A.04 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 09/28/2012 for Q2, FY 2013 review cycle.
SAM 02.A.06 - Reduction in Force of Regular Staff Employees
Quarter 2,
Fiscal Year 2010

Quarter 2
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources).
SAM 02.A.06 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 08/29/2012 for Q1, FY 2013 review cycle.
SAM 02.A.08 - Consulting and Paid Professional Service
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources)
Redlines to this document were submitted on 09/24/2012 for Q2, FY 2013. The Office of General Counsel applied additional redlines on 10/31/2012.
SAM 02.A.09 - Conflict of Interest
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources).
Redlines were submitted on 09/28/2012 for Q2, FY 2013 review cycle.
SAM 02.A.18 - Probationary Period for Regular Staff Employees
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
Redlines were submitted on 02/20/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 02.A.21 - Nepotism
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources).
Redlines were submitted on 09/28/2012 for Q2, FY 2013 review cycle.
SAM 02.A.37 - Criminal Background Checks for Employment
Quarter 2,
Fiscal Year 2002;

Quarter 2,
Fiscal Year 2013

Status: Part of Review Cycle for Q2, FY 2013 (Human Resources/Legal Counsel).
Original redlines were submitted on 12/14/2011 for Q2, FY 2012 review cycle. Problems with redlines; rewrites submitted 05/30/2012 for Q2, FY 2013 review cycle.

SAM 02.E.02 - Perquisites
Quarter 2,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources)
SAM 02.E.02 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 08/29/2012 for Q2, FY 2013 review cycle.
SAM 02.E.05 - Employee Assistance Program
Quarter 2,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources)
SAM 02.E.05 was reviewed during Quarter 2, FY 2010; more redlines were requested before approval. This SAM is going for an additional review cycle with additional content; redlines were submitted on 08/29/2012 for Q2, FY 2013 review cycle.
SAM 02.E.09 - Reasonable Workplace Accommodations for Employees With Disabilities
(This is a new SAM procedure.)
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Legal Counsel)
This new SAM was drafted by Legal Counsel; redlines were submitted on 05/29/2012 for Q2, FY 2013 review cycle.
SAM 03.A.02 - Entertainment Expenditures
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
Redlines were submitted on 05/17/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 03.A.03 - Business Travel
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Finance)
Redlines were submitted on 10/15/2012 for Q2, FY 2013 review cycle to remove Interim designation.
SAM 03.A.19 - Personal Use of UHS Telecommunications Equipment or Services
Quarter 4,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013

Status: Part of Review Cycle for Q2, FY 2013 (Finance/UIT)
Redlines were submitted on 09/05/2012 for Q2, FY 2013 review cycle.
SAM 03.A.21 - Employee's Family Travel Expenses
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Finance)
Redlines were submitted on 10/15/2012 for Q2, FY 2013 review cycle to remove Interim designation.
SAM 03.A.26 - Employee Training Program
Quarter 4,
Fiscal Year 2006
Status: Part of Review Cycle for Q2, FY 2012 (Human Resources)
Redlines were submitted on 09/26/2011 for Q2, FY 2012 review cycle. Awaiting response from redlines suggested by Staff Council (UCC) as of 05/17/2012; approval from Human Resources pending.
SAM 03.B.01 - Purchasing Guidelines
Quarter 2,
Fiscal Year 2012
Status: Redlines in Progress.
Redlines were submitted on 11/28/2011 for Q2, FY 2012 review cycle. Sent to AVC for Finance on 05/17/2012 for approval. Sent to Mike Glisson for additional redlines.
SAM 03.D.03 - Employee Time Reporting
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Human Resources).
Redlines were submitted on 11/12/2012 for Q2, FY 2013 review cycle to remove Interim designation.
SAM 03.E.07 - Fleet Management Plan
Quarter 1,
Fiscal Year 2010

Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Plant Operations).
SAM 03.E.07 was sent to AVC for Plant Operations on 11/09/2010. Responsible party reassigned to Executive Director of Facilities Management on 05/06/2011. Committee work completed; resubmitted on 05/31/2012 for Q2, FY 2013 review cycle.
SAM 03.F.01 - Gift Acceptance
Quarter 3,
Fiscal Year 2012
Status: Part of Review Cycle for Q4, FY 2012 (Risk Management/ Legal Counsel). Input Pending.
Redlines were submitted on 02/24/2012 for the Q4, FY 2012 review cycle. Pulled for additional redlines by the Subject Matter Expert from Q4, FY 2012 review cycle. Input pending.
SAM 03.G.03 - Financial System Verification of Cost Center Transactions
Quarter 4,
Fiscal Year 2012
Status: Approval Pending.
SAM 03.G.03 redlines were submitted on 04/23/2012 for Q4, FY 2012 review cycle. Sent to Executive Vice Chancellor for Administration and Finance for approval as of 11/21/2012.
SAM 05.C.01 - Campus Programs For Minors
Quarter 2,
Fiscal Year 2013
Status: Part of Review Cycle for Q2, FY 2013 (Student Affairs).
SAM 05.C.01 redlines were submitted on 10/25/2012 for Q2, FY 2013 review cycle to remove Interim designation.
SAM 07.A.05 - Federal Communications Commission
Quarter 2,
Fiscal Year 2012
Status: Additional Redlines Needed (UIT).
SAM 07.A.05 redlines were submitted on 01/20/2012 for Q2 FY 2012 review cycle. Sent to AVP for Information Technology for approval on 05/14/2012. Additional redlines needed by UIT.



Please note that the policies contained in this section are not official. These changes have been submitted to the University Policies and Procedures and are currently under review. To view official System Administrative Memoranda, go to
http://www.uh.edu/policyservices/sam/.

 

 

 

 





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Policies and Procedures Coordinator
Kathleen Milford
713-743-6885

uhpolicies@uh.edu