UHS - Division of Administration&Finance

Animal Purchases
• Animal Purchase Flowchart --- Describes process for purchasing lab animals.
• Animal Purchase Request Form --- Request to purchase lab animals.

Application Access Request Forms
• Financial System Access
• UHPRD Imaging System Access Form

Baseline Standards Form --- Indicates persons responsible for completing administrative tasks within each department that ensure adequate internal controls.
• Instruction --- Instructions for completing Baseline Standards Form.

Cash Deposit/Cash Handling Forms
   • Cash Deposit Form - Computer
   • Cash Deposit Form - Hand Written
   • Incident Report
   • Overage/Shortage Report
   • Petty Cash Advance Request
   • Request for Establishment or Modification of a Departmental Cash Fund and
      Acknowledgment of the Receipt of Funds and/or Cash Policies and Procedures
   • UH Gift Transmittal Form

Cash Handling Policy Guidelines
• Cash Handling Policy and Procedure (Example Document)
• Cash Handling Policy and Procedure Guidelines for Colleges_Divisions

Certifying Signature List Form (Addendum C, MAPP 05.02.01) --- Signed by individuals authorized to approve non-workflow expenditures in accordance with MAPP 05.02.01.
• FY2014

Cost Center Manager Change Form –-- Used to add or change Cost Center Managers for one or more cost centers.

Chartfield Action Forms --- Forms to add, inactivate, or change Chartfields.

Emergency Forms and Process
• Emergency AP Payment Request --- Used by UH departments to request an emergency payment (manual check) through Accounts Payable in the event that vouchers cannot be processed through normal channels due to the Finance System being unavailable for an extended period to time.
• Emergency PO Request --- Used by UH departments to request an emergency purchase order through Purchasing in the event that requisitions and purchase orders cannot be processed through normal channels due to the Finance System being unavailable for an extended period to time.
• Emergency Procurement and Payment Process --- Planned steps for making purchases and requesting emergency payments in the event that the normal processes are unavailable for an extended period of time.

Encumbrance Adjustment Form --- The Encumbrance Adjustment Form is used to request non-payroll encumbrance adjustments (UH and UH System only). Instructions are included on a separate sheet of the Excel file.

Endowment Forms
• Endowment Fund Transfer
• Return to Principal Request

eShip Global(University Contracted Shipping Services)
   • eShip Global Procedures --- Introduction and procedures for eShip Global
   • eShip Global Application Form --- Application form required for obtaining access to the      eShip Global system
   • Instructions for the eShip Global system --- Detailed instructions for placing and      monitoring orders through eShip Global

Extramural Non-Gift Transactions
   • Extramural Non-Gift Transaction Reporting Form --- Used to report extramural non-       gift transactions to University Advancement.
   • Extramural Non-Gift Transactions versus Gifts-in-Kind --- Explains the difference       between extramural non-gifts and gifts-in-kind.
   • Gift Valuation Methods --- Describes valuation methods used for various gifts of       personal property and gifts-in-kind.

Foundation Payment Request Form

Gift Card Request Form --- Required for purchase of gift cards/certificates, whether purchased out-of-pocket by an employee and reimbursed on a voucher or purchased directly from a vendor with a voucher or local P-Card.

Official Functions Approval Form --- Required for advanced approval of official functions where expenditures are expected to exceed $5,000. See MAPP 05.02.02.

Policy Exception Memo --- Required to request an exception to a university policy (SAM or MAPP). Instructions are included on page 2 of the memo.

Property Management Forms --- Property Action Form, Dell Trade-in Form, and Comptroller's Missing & Stolen Report.

Taxable Payments or Reimbursements to Employees --- Required for taxable payments or reimbursements defined in SAM 03.D.06.

Travel Forms --- For use by departments to obtain travel approval and/or to process travel advances/reimbursements.

Vendor Forms --- Direct Deposit Authorization, Vendor Setting, and Individual Setup Forms.

Last updated on 9/25/13
Comments to: CChan@central.uh.edu or SCho@central.uh.edu

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