UHS - Division of Administration&Finance

Animal Purchases
• Animal Purchase Flowchart --- Describes process for purchasing lab animals.
• Animal Purchase Request Form --- Request to purchase lab animals.

Application Access Request Forms
   • Financial System Access
   • HR System Access
   • UHPRD Application for Microfilm Index

Baseline Standards Form --- Indicates persons responsible for completing administrative tasks within each department that ensure adequate internal controls.
• Instruction --- Instructions for completing Baseline Standards Form.

Cash Deposit/Cash Handling Forms
   • Cash Deposit Form - Computer
   • Cash Deposit Form - Hand Written
   • Incident Report
   • Overage/Shortage Report
   • Petty Cash Advance Request
   • Request for Establishment or Modification of a Departmental Cash Fund and
      Acknowledgment of the Receipt of Funds and/or Cash Policies and Procedures
   • UH Gift Transmittal Form

Chartfield Action Forms --- Forms to add, inactivate, or change Chartfields.

Encumbrance Adjustment Form --- The Encumbrance Adjustment Form is used to request non-payroll encumbrance adjustments (UH and UH System only). Instructions are included on a separate sheet of the Excel file.

Endowment Forms
• Endowment Fund Transfer
• Return to Principal Request

Extramural Non-Gift Transactions
   • Extramural Non-Gift Transaction Reporting Form --- Used to report extramural non-       gift transactions to University Advancement.
   • Extramural Non-Gift Transactions versus Gifts-in-Kind --- Explains the difference       between extramural non-gifts and gifts-in-kind.
   • Gift Valuation Methods --- Describes valuation methods used for various gifts of       personal property and gifts-in-kind.

Foundation Check Request Form --- All requests for invoice payments and distribution of all funds including endowment earnings must be accompanied by this completed and approved form.

Foundation Payment Request Form --- Required for payment requests to foundations benefitting UH System, except for the Law Foundation.

Gift Card Request Form --- Required for purchase of gift cards/certificates, whether purchased out-of-pocket by an employee and reimbursed on a voucher or purchased directly from a vendor with a voucher or local P-Card.

Property Management Forms --- Property Action Form, Dell Trade-in Form, and Comptroller's Missing & Stolen Report.

Taxable Payments or Reimbursements to Employees --- Required for taxable payments or reimbursements defined in SAM 03.D.06.

Travel Forms --- For use by departments to obtain travel approval and/or to process travel advances/reimbursements.

Vendor Forms --- Direct Deposit Authorization, Vendor Setting, and Individual Setup Forms.

Last updated on 03/20/08
Comments to: CChan@central.uh.edu or SCho@central.uh.edu