Certifying
Signatories – Individuals authorized to
approve non-workflow transactions for their college/division
by signing the appropriate document (e.g., Travel Requests)
or through email (e.g., Physical Plant Work Requests).
Department approvers, which approve workflow transactions,
are listed separately on this web page for each transaction
category (e.g., GL Journal Workflow, Voucher Workflow, etc.).
Internet
Explorer 7.0 and the Finance System --- Recommended
setup instructions for IE 7.0 that will allow users of the
Finance System to download reports and queries to Excel. Please
note that these instructions do not address incompatibility
issues with the HR System or other applications, which are
being tested separately.
Requisition
Workflow Information •
PowerPoint
“Requisition Workflow”--- Overview
of Requisition Workflow identifying changes. Also
includes Requisition Reminders. •
Requisition
Workflow process --- A comprehensive Word document
that takes the user step by
step though the process of entering a Requisition into Workflow.
• Creators
and Approvers --- List of UH operators who create
and/or approve requisitions in workflow.
• Buyer
Table --- Table that identifies the Buyer responsible
for individual Colleges and/or Divisions.
Transaction
Processing • Best
Practices for Vendor Payments --- Recommended
procedures for paying external vendors,
service centers, and auxiliaries, and reimbursing employees
and students.
• Fund
Equity Transfers --- Do's and don'ts of transferring fund equity between local funds and between state funds.
• PO
Finalize Instructions --- Instructions for reviewing and releasing PO encumbrances.
• Procurement
Rules Checklist --- Quick reference to procurement
rules, including special approval
and backup requirements.
• Prompt
Payment Summary --- Summarizes prompt payment and payment scheduling rules for vouchers covered in MAPP 04.01.10, Prompt Payment and Payment Scheduling.
•
State Fund Procurement Restrictions --- Summarizes key restrictions for purchases with state funds.
• Transferring
Non-Payroll Expenses --- Describes the process and steps used to transfer non-payroll expenses between local funds, between state funds, from state to local funds, and from local to state funds.
Voucher
Workflow Information •
Voucher
Creators and Approvers --- List of UH operators
who create and/or approve
vouchers in workflow.
• Voucher
Online Training --- Register for online Voucher
workflow training. •
Voucher Workflow Handout --- Training material
used in online Voucher Workflow training. •
Voucher
Workflow Matrix for Scholarships and Tax-Related Payments
--- The matrix indicates
which workflow path to choose (Scholarships or Tax) based
on (1) the account used
and (2) the classification of the payee (student, employee,
etc.). This information is also
provided in a different format on pages 3 and 4 of the Voucher
Workflow Handout.
Where
the Money Goes --- Link to Texas Comptroller’s
list of state expenditures.
