Vendor Information
VENDOR SETUP REQUIREMENTS
U.S. Individuals
The following vendors, who are a US citizen or US resident alien, must complete the documents below to receive non-payroll payments from UH System:
   • UH System employees
   • UH System students
   • UH System prospective employees
   • UH System regents
   • UH System guests
   • Other individuals (except independent contractors) who are U.S. citizens or U.S. resident aliens

Complete the documents below and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Individuals
   • W-9 Form
   • Direct Deposit Authorization Form (Non-Employees Only)**

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file.
U.S. Businesses/Independent Contractors/Organizations
The following vendors, who are a US citizen, US resident alien, or US business/organization, must complete the documents below to receive non-payroll payments from UH System:
   • US sole proprietors, partnerships, companies, corporations, and organizations
   • US independent contractors
   • US estates and domestic trusts
   • Other businesses created in the United States or under the laws of the United States

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Businesses/Organizations
   • W-9 Form
   • Direct Deposit Authorization Form

Non-U.S. Individuals and Businesses/Organizations
The following vendors, who are NOT a US citizen, US resident alien, or US business or organization, must complete the documents below to receive non-payroll payments from UH System:
   • Non-US employees of UH System
   • Non-US students of UH System
   • Non-US prospective employees of UH System
   • Non-US guests of UH System
   • Non-US sole proprietors, partnerships, companies, corporations, and organizations
   • Non-US independent contractors
   • Non-US estates and trusts
   • Other non-US individuals or businesses

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Non-US Individuals and Businesses/Organizations
   • W-8 Form
   • Direct Deposit Authorization Form (US Bank Accounts Only) **

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file.  Non-US individuals and businesses/organizations without a US bank account are not required to submit a Direct Deposit Authorization Form. A check will be mailed to the vendor’s address.  

 
UHS Employee Vendor Information

Employee Setup for Reimbursement through Accounts Payable
Instructions for employees who need to be setup to receive reimbursements through Accounts Payable, including overview of direct deposit setup.

Employee P.A.S.S. Direct Deposit Instructions
Detailed instructions for employees to enter and change direct deposit information for reimbursements through Accounts Payable.

Employee Address Changes in the HR System and Finance System
Instructions for employees to change their home address in the HR and Finance Systems.

Official Tax Documents
UH System tax documents used by UHS employees to obtain exemption from paying Texas sales tax and Texas hotel occupancy tax for UHS business transactions.
 
Payment Information
Vendor Payment Inquiry
Get information about a payment you received from a UH System campus.
Vendor Payment Inquiry Instructions
Instructions for using the Vendor Payment Inquiry web page.
 

CONTACTS FOR VENDOR SETUP QUESTIONS

Spencer Villegas
713-743-8745
Vendor ID E-mail
VendorID@uh.edu
Vendor ID Fax
713-743-0521
 
CONTACTS FOR PAYMENT INFORMATION
UH / UHS Main Campus
Cissy Bean
713-743-8711
mlbean@central.uh.edu
Mary Stackhouse
713-743-8742
mlstackhouse@central.uh.edu
UH Clear Lake
Accounts Payable Office
281-283-2130
UH Downtown
Cynthia Conner
713-221-8614
connerc@uhd.edu
UH Victoria
Debbie Jozwiak
361-570-4852
jozwiakd@uhv.edu
Back to Top

Last updated on 8/29/16
Comments to: mlbean@central.uh.edu or VendorID@uh.edu


Division of Admin & Finance