Vendor Information
VENDOR SETUP REQUIREMENTS
U.S. Individuals
The following vendors, who are a US citizen or US resident alien, must complete the documents below to receive non-payroll payments from UH System:
   • UH System employees
   • UH System students
   • UH System prospective employees
   • UH System regents
   • UH System guests
   • Other individuals (except independent contractors) who are U.S. citizens or U.S. resident aliens

Complete the documents below and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Individuals
   • W-9 Form
   • Direct Deposit Authorization Form (Non-Employees Only)**

* Only Vendor Coversheet is required for one-time refund recipients.

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file.
U.S. Businesses/Independent Contractors/Organizations
The following vendors, who are a US citizen, US resident alien, or US business/organization, must complete the documents below to receive non-payroll payments from UH System:
   • US sole proprietors, partnerships, companies, corporations, and organizations
   • US independent contractors
   • US estates and domestic trusts
   • Other businesses created in the United States or under the laws of the United States

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Businesses/Organizations
   • W-9 Form
   • Direct Deposit Authorization Form

Non-U.S. Individuals and Businesses/Organizations
The following vendors, who are NOT a US citizen, US resident alien, or US business or organization, must complete the documents below to receive non-payroll payments from UH System:
   • Non-US employees of UH System
   • Non-US students of UH System
   • Non-US prospective employees of UH System
   • Non-US guests of UH System
   • Non-US sole proprietors, partnerships, companies, corporations, and organizations
   • Non-US independent contractors
   • Non-US estates and trusts
   • Other non-US individuals or businesses

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
   • Vendor Coversheet for Non-US Individuals and Businesses/Organizations
   • W-8 Form
   • Direct Deposit Authorization Form (US Bank Accounts Only) **

* Only Vendor Coversheet is required for one-time refund recipients.

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file.  Non-US individuals and businesses/organizations without a US bank account are not required to submit a Direct Deposit Authorization Form. A check will be mailed to the vendor’s address.  

 
UHS Employee Vendor Information

Employee P.A.S.S. Direct Deposit Instruction
Employees can add or change their direct deposit bank information for AP payments via P.A.S.S. Click on the above link to get the instructions.

Official Tax Documents
UH System tax documents used by vendors, including the Texas Sales and Use Tax Exemption Certification and the Texas Hotel Occupancy Tax Certificate.
 
Payment Information
Vendor Payment Inquiry
Get information about a payment you received from a UH System campus.
Vendor Payment Inquiry Instructions
Instructions for using the Vendor Payment Inquiry web page.
 

CONTACTS FOR VENDOR SETUP QUESTIONS

Spencer Villegas
713-743-8745
Vendor ID E-mail
VendorID@uh.edu
Vendor ID Fax
713-743-0521
 
CONTACTS FOR PAYMENT INFORMATION
UH / UHS Main Campus
Cissy Bean
713-743-8711
mlbean@central.uh.edu
Mary Stackhouse
713-743-8742
mlstackhouse@central.uh.edu
UH Clear Lake
Accounts Payable Office
281-283-2130
UH Downtown
Cynthia Conner
713-221-8614
connerc@uhd.edu
UH Victoria
Debbie Jozwiak
361-570-4852
jozwiakd@uhv.edu
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Last updated on 7/16/14
Comments to: mlbean@central.uh.edu or VendorID@uh.edu


Division of Admin & Finance