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Vendor Setup Requirements

 U.S. Individuals

The following vendors, who are a US citizen or US resident alien, must complete the documents below to receive non-payroll payments from UH System:
• UH System employees
• UH System students
• UH System prospective employees
• UH System regents
• UH System guests
• Other individuals (except independent contractors) who are U.S. citizens or U.S. resident aliens 
Complete the documents below and fax to UH System Accounts Payable at 713-743-0521:
Vendor Coversheet for Individuals
W-9 Form
Direct Deposit Authorization Form (Non-Employees Only)**

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file.

U.S. Businesses/Independent Contractors/Organizations

The following vendors, who are a US citizen, US resident alien, or US business/organization, must complete the documents below to receive non-payroll payments from UH System:
• US sole proprietors, partnerships, companies, corporations, and organizations
• US independent contractors
• US estates and domestic trusts
• Other businesses created in the United States or under the laws of the United States

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
Vendor Coversheet for Businesses/Organizations
W-9 Form
Direct Deposit Authorization Form

Non-U.S. Individuals and Businesses/Organizations

The following vendors, who are NOT a US citizen, US resident alien, or US business or organization, must complete the documents below to receive non-payroll payments from UH System:
• Non-US employees of UH System
• Non-US students of UH System
• Non-US prospective employees of UH System
• Non-US guests of UH System
• Non-US sole proprietors, partnerships, companies, corporations, and organizations
• Non-US independent contractors
• Non-US estates and trusts
• Other non-US individuals or businesses

Complete the documents below* and fax to UH System Accounts Payable at 713-743-0521:
Vendor Coversheet for Non-US Individuals and Businesses/Organizations
W-8 Form
Direct Deposit Authorization Form (US Bank Accounts Only) **

** UHS employees enroll in AP Direct Deposit through PASS (https://my.uh.edu/) after they are setup as a vendor in the AP vendor file. Non-US individuals and businesses/organizations without a US bank account are not required to submit a Direct Deposit Authorization Form. A check will be mailed to the vendor’s address.