Employee Classes
Position numbers in ePAR are
filtered by your department security
then by choosing the Employee Class
and Regular or Temporary. When the
position information does not
populate in your ePAR form, these
two fields are the likely problem.
� Benefits eligible positions are
Regular and all non-benefits
eligible positions are Temporary.
� Hourly staff positions are listed
as Support Staff and Monthly staff
positions are listed as
Professional/Admin.
� For hourly student positions
choose Hourly Student and Temporary.
� Monthly student positions eligible
for insurance and fellowships are
listed as Graduate Assistant and
Temporary.
� Monthly student positions not
eligible for insurance or
fellowships are listed as Monthly
Student and Temporary.
� Positions such as Stipends and
Overloads are assigned to the
Overload employee class and
Temporary.
These two fields help automate many
processes in ePAR and PeopleSoft,
including available ePAR actions,
pay frequency, pay rate, benefit
programs, leave plans, holiday
schedule, and tax withholding.
HRIM staff are always available to
answer any questions regarding
Regular/Temporary and Employee Class
fields or any ePAR process question.
New Hires
We appreciate your diligence in
sending New Hire ePARs in advance of
the hire date. Please note that HRIM
cannot process these ePARs without a
completed I-9 and all required
attachments. ePARs that are
incomplete or missing documentation
will be recycled with specific
comments regarding the reason for
returning.
Require attachments for all New
Hires include
� Personal Data Sheet (3 pages)
� Foreign National Tax Package
� Other required faculty forms
Once HRIM receives the ePAR with all
required attachments and approvals
except for the I-9, we will place it
on HOLD until the employee completes
the I-9.
Please note that your new employee
can complete the I-9 in HR Customer
Service any time on or before the
hire date. Please encourage all
employees to come in to HR Customer
Service and complete the I-9 prior
to their hire date.