Employee Focus
 
 

                                                                                                               

ePAR Tips


Employee Classes
Position numbers in ePAR are filtered by your department security then by choosing the Employee Class and Regular or Temporary. When the position information does not populate in your ePAR form, these two fields are the likely problem.

    � Benefits eligible positions are Regular and all non-benefits eligible positions are Temporary.

    � Hourly staff positions are listed as Support Staff and Monthly staff positions are listed as Professional/Admin.

    � For hourly student positions choose Hourly Student and Temporary.

    � Monthly student positions eligible for insurance and fellowships are listed as Graduate Assistant and Temporary.

    � Monthly student positions not eligible for insurance or fellowships are listed as Monthly Student and Temporary.

    � Positions such as Stipends and Overloads are assigned to the Overload employee class and Temporary.
These two fields help automate many processes in ePAR and PeopleSoft, including available ePAR actions, pay frequency, pay rate, benefit programs, leave plans, holiday schedule, and tax withholding.

HRIM staff are always available to answer any questions regarding Regular/Temporary and Employee Class fields or any ePAR process question.

New Hires
We appreciate your diligence in sending New Hire ePARs in advance of the hire date. Please note that HRIM cannot process these ePARs without a completed I-9 and all required attachments. ePARs that are incomplete or missing documentation will be recycled with specific comments regarding the reason for returning.

Require attachments for all New Hires include
� Personal Data Sheet (3 pages)
� Foreign National Tax Package
� Other required faculty forms

Once HRIM receives the ePAR with all required attachments and approvals except for the I-9, we will place it on HOLD until the employee completes the I-9.

Please note that your new employee can complete the I-9 in HR Customer Service any time on or before the hire date. Please encourage all employees to come in to HR Customer Service and complete the I-9 prior to their hire date.