To establish a new certificate offering and secure the necessary authorizations and approvals, please follow and review each of the five steps below:
Step One: Notification Memo
- Complete a Notification Memo, which must include all relevant CIP Codes. The Notification Memo is to come from the Dean of the academic unit that is making the request to establish the certificate offering.
- The Notification Memo is to be addressed to the Provost.
- In all instances, the Notification Memo is to Cc Daniel Chang, Director for Academic Programs. For graduate-level proposals, Cc the Vice Provost and Dean o
fthe Graduate School and Chair of the Graduate Professional Studies Committee (GPSC), and for undergraduate-level proposals, Cc the Vice Provost and Dean for Undergraduate Student Success and the Chair of the Undergraduate Committee (UC).
- Use the Notification Memo from the Dean to the Provost Model-Template as a guide for writing the Notification Memo. Please note, a Notification Memo
includes:1. A clearly stated and succinct request, 2. Nature and rationale/justification for the request, 3. Statementabout budget implications, 4. A faculty contact and phone, and 5. References/citations, which may support the rationale/justification for the request. In addition:
- Ensure that the Notification Memo is
initialedby the Dean,
- Ensure that the Notification Memo is on Office of the Dean Letterhead,
- Submit Notification Letter via interdepartmental mail or hand-deliver the Notification Memo to Daniel Chang, Director for Academic Programs,
- Notification Memos that are missing the Dean’s signature or initials will be returned,
- Notification Memos that are not on Office of the Dean Letterhead will be returned to the academic unit.
- Notification Memos that are copies, as opposed to originals, will be returned to the academic unit.
- Ensure that the Notification Memo is
- For graduate-level certificates, please complete the Graduate Certificate Template and ensure inclusion with all other required documents.
Step Two: Complete the Following Two THECB Forms
- Complete the THECB form: Certification Form for New Certificate Programs.
- For Sugar Land and proposed changes that are not located on the main campus, complete the THECB form: Certification Form for Electronically Delivered Off-Campus Education Programs.
Step Three: GPSC and/or UC Review
- Once the Notification Memo is received by Daniel Chang, Program Director for Academic Programs, the request to create the new certificate offering will be tracked throughout the authorization process. Note: Updates on the status of all academic program proposals for the University of Houston are e-mailed each month to all relevant stakeholders.
- The GPSC and/or UC recommendation to the Provost may be: (1) Approval with no concerns, (2) Approval - but with minor concerns to be considered by the Provosts’ Council, and (3) Major concerns and a rejection of the academic unit’s proposal to establish a new certificate offering with a listing of the major concerns.
Step Four: Provost Review
- The Provost decision to approve or reject the proposal to create a new certificate will be informed by the recommendation of the GPSC and/or UC.
- After Provost approval, the Director for Academic Programs will submit the two THECB forms into the THECB portal for THECB review and approval.
Step Five: Notification to Dean and Relevant On-Campus Parties of THECB Approval Letter
- Following approval by the THECB, the Director for Academic Programs will notify the Dean who submitted the proposal to establish the certificate.
- The Director for Academic Programs will also ensure that the Dean is supplied (for the record) copies of all signed documents that led to the THECB approval (i.e., the original Notification Memo with Provost signature sign-off, the two THECB completed forms, which requested the establishment of the new certificate, and the THECB letter, which comes from the THECB Commissioner).
- Following notification to the Dean, the Director for Academic Programs will notify appropriate on-campus parties (i.e., Institutional Research, Office of the Registrar, Institutional Effectiveness, etc.) to help ensure that the new certificate is coded appropriately in all UH data systems. These parties will also be provided with a copy of the Notification Memo that documents the Provost signature on
saidmemo, as well as the two THECB forms to make the request, and the THECB letter, which comes from the THECB Commissioner.