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Procurement Thresholds

General Procurement Thresholds

These thresholds apply to all purchases except for specifically listed items, which are detailed in the next section.

While quotes are not required for Spot Purchases, Departments are encouraged to seek quotes from HUB vendors.

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (i.e., no terms and conditions)

Spot Purchase

State

$0 – $14,999.99

N/A

No

No

Local

$0 – $14,999.99

N/A

No

No

Federal

$0 – $9,999.99

N/A

No

No

Informal Solicitation

State

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

00730, 00783

Yes

Formal offers will be solicited

Local

$25,000 +

00730, 00783

Yes

Formal offers will be solicited

Federal

$250,000 +

00730, 00783

Yes

Formal offers will be solicited

Contract

Spot Purchase

State

$0 – $14,999.99

CN730, CN783

Yes (regulatory requirement)

No

Local

$0 – $14,999.99

N/A

No

No

Federal

$0 – $9,999.99

N/A

No

No

Informal Solicitation

State

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

CN730, CN783

Yes

Formal offers will be solicited

Local

$25,000 +

CN730, CN783

Yes

Formal offers will be solicited

Federal

$250,000 +

CN730, CN783

Yes

Formal offers will be solicited


Procurement Thresholds for Specific Items

(Click to Follow Link)

Professional Services
WorkQuest
Addendum B for Hazardous Materials and Vehicles
TXMAS Cooperatives
Dell (via HiEd)
HP (via reseller)
Subrecipient Agreements And Sponsored Project Contractual Agreements

Items that always require a Purchase Order
Items that never require a Purchase Order

PROFESSIONAL SERVICES – Accounting, Architecture, Landscape Architecture, Land Surveying, Medicine, Optometry, Engineering, Real Estate Appraising, and Professional  Nursing

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Contract

Spot Purchase

State

$0 - $14,000

CN730, CN783

Yes (regulatory requirement)

No

Local

$0 - $14,000

N/A

No

No

Federal

$0 – $9,999.99

N/A

No

No

Informal Solicitation

State

$14,000.01 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$14,000.01 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

CN730, CN783

Yes

Formal offers will be solicited

Local

$25,000 +

CN730, CN783

Yes

Formal offers will be solicited

Federal

$250,000 +

CN730, CN783

Yes

Formal offers will be solicited

 

 

WorkQuest (formerly TIBH - Texas Industries for the Blind or Handicapped)

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (i.e., no terms and conditions)

Spot Purchase

State

$0 – $14,999.99

00730, 00783

Yes (regulatory requirement)

No

Local

$0 – $14,999.99

N/A

No

No

Federal

$0 – $9,999.99

N/A

No

No

Informal Solicitation

State

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

00730, 00783

Yes

Formal offers will be solicited

Local

$25,000 +

00730, 00783

Yes

Formal offers will be solicited

Federal

$250,000 +

00730, 00783

Yes

Formal offers will be solicited

Contract

Spot Purchase

State

$0 – $14,999.99

CN730, CN783

Yes (regulatory requirement)

No

Local

$0 – $14,999.99

N/A

No

No

Federal

$0 – $9,999.99

N/A

No

No

Informal Solicitation

State

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

CN730, CN783

Yes

Formal offers will be solicited

Local

$25,000 +

CN730, CN783

Yes

Formal offers will be solicited

Federal

250,000 +

CN730, CN783

Yes

Formal offers will be solicited

 


Addendum B for Hazardous Materials and Vehicles

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (i.e., no terms and conditions)

Spot Purchase

State

$0 – $14,999.99

00730, 00783

Yes

No

Local

$0 – $14,999.99

00730, 00783

Yes

No

Federal

$0 – $9,999.99

00730, 00783

Yes

No

Informal Solicitation

State

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

00730, 00783

Yes

Formal offers will be solicited

Local

$25,000 +

00730, 00783

Yes

Formal offers will be solicited

Federal

$250,000 +

00730, 00783

Yes

Formal offers will be solicited

 


Leased Items

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (machines and equipment that do not require an operator)

Spot Purchase

State

$0 – $14,999.99

00730, 00783

Yes

No

Local

$0 – $14,999.99

00730, 00783

Yes

No

Federal

$0 – $9,999.99

00730, 00783

Yes

No

Informal Solicitation

State

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

00730, 00783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

00730, 00783

Yes

Formal offers will be solicited

Local

$25,000 +

00730, 00783

Yes

Formal offers will be solicited

Federal

$250,000 +

00730, 00783

Yes

Formal offers will be solicited

Contract

Spot Purchase

State

$0 – $14,999.99

CN730, CN783

Yes

No

Local

$0 – $14,999.99

CN730, CN783

Yes

No

Federal

$0 – $9,999.99

CN730, CN783

Yes

No

Informal Solicitation

State

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Local

$15,000 – $25,000

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Federal

$10,000 – $249,999.99

CN730, CN783

Yes

3 Quotes, 2 must be from a HUB Vendor

Formal Solicitation (RFP, RFQ, RFO, ITB)

State

$25,000. +

CN730, CN783

Yes

Formal offers will be solicited

Local

$25,000 +

CN730, CN783

Yes

Formal offers will be solicited

Federal

$250,000 +

CN730, CN783

Yes

Formal offers will be solicited

 


TXMAS Cooperative

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order

Any

Any

Any

00730, 00783

Yes

No, Cooperative Agreement

 

 

Dell, Via HiED

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (i.e., no terms and conditions)

Spot Purchase

All

$0 - $500

N/A

No

No

Informal Solicitation

All

$500.01 +

00730, 00783

Yes

No

 

 

HP, via Reseller

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Purchase Order (i.e., no terms and conditions)

Spot Purchase

All

$0 - $500

N/A

No

No

Informal Solicitation

All

$500.01 +

00730, 00783

Yes

No

 

   

Subrecipient Agreements And Sponsored Project Contractual Agreements

Procurement Vehicle

Procurement Type

Funding Source

Dollar Range

PO Business Unit

Purchase Requisition/Purchase Order Required

Quotes Required

Contractor Purchase Order

Any

Any

Any

RC730

Yes

As determined by Division of Research

Micro-Purchase - Federal micro-purchase threshold - increased from $3,500 to $10,000 and. Federal simplified acquisition threshold (formerly known as the federal small purchase threshold) -increased from $150,000 to $250,000