Contract Administration, a department of the Office of the General Counsel, provides legal and administrative services regarding contracts and contract related issues to the University of Houston System and its component universities. Our office provides many services intended to help ensure that contracts entered into on behalf of the University comply with University policies and applicable federal and state laws and regulations. These services include developing and maintaining standard contract forms, reviewing and negotiating agreements, providing contracts training and assisting in the resolution of contract disputes. The University's Contract Management Handbook should be consulted for all contracts matters, including checklists, dollar thresholds, policies and procedures. The handbook can be found here at this link - http://www.uh.edu/legal-affairs/training/OCAContractManagementHandook.pdf
In addition to the Contract Management Handbook linked above, Contract Administration has created the following Contract Administration Guide, which provides contract administration and management procedures that are binding upon all components of the University of Houston System http://www.uh.edu/legal-affairs/contract-administration/pdf-documents/contract-administration-guide-10.4.191.pdf. This Contract Administration Guide replaces the University of Houston’s MAPP 04.01.01A and is promulgated pursuant to University of Houston SAM 03.A.05.
The Contract Administration web site is primarily a resource for individuals involved with University contracts. This includes providing convenient access to relevant forms and information. If you have specific questions or comments, please contact our office.
Note - Although we are available to assist as needed, Contract Administration does not typically process:
- contracts for the procurement of goods, materials and supplies that are normally procured by component university purchasing departments or delegated to other departments in accordance with System or component university policies. See the following link for more information – www.uh.edu/purchasing; or
- contracts pertaining to Sponsored Research and/or intellectual property which are funded by grants or other external funding sources. These are processed by the University of Houston Office of Contracts and Grants (OCG) department in accordance with SAM 01.G.01 (Sponsored Research Activities). See the following link for more information - www.research.uh.edu/Home/Division-of-Research/Contracts-and-Grants/
Note - All contracts valued at $1 million or more must include Board of Regents approval in the submission packet. Furthermore, per state law, beginning January 1, 2016, all contracts valued at $1 million or more, or that otherwise require Board approval, require the contractor to complete an online Certificate of Interested Parties form (Form 1295) on the Texas Ethics Commission (TEC) website. The UH Controller will ask the contractor to complete Form 1295 and notify the department when the form has been received and the contract can be signed. The following is a flowchart related to the form: http://www.legal-affairs/contract-administration/pdf-documents/cip-procedure-for-contracts-over-1m-flowchart_effective1.1.18.pdf.
Additional information about Form 1295 is available on the Texas Ethics Commission website: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm