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Conference Reservation Request Form

Completing this form is the first step in booking conference rooms and meals. Once the completed form is received an estimate will be sent for approval. Once approved, a guest housing agreement/contract is drafted. All requests remain pending until a contract is signed and a deposit is received. Please complete a separate form for multiple events.

General Information

Conference Dates  (Mid-May 2022 through July 31, 2022)


All conference guests will be housed in a 4-person suite or 2-person suite. Please note that buildings used for conferences are subject to change from year to year.

Group Type:

Please distinguish the number of male and female spaces needed.:

Please list your proposed check-in(s) and checkout(s) date and time.

Early Group Arrivals *

Main Group Arrivals *
*Please note that check-out times later than 12:00 pm will result in a charge equivalent to an additional night per late departure.

Meeting Space Reservations

Will your group need meeting/classroom space? Please note that all reservation requests are subject to confirmation. Limited space is available.


Dining Needs

Will your group need meals?
(Conference Programs staff will reach out within two business days of receipt with more information and meal plan form.)

Parking Needs

Will your group need parking permits?

Next Steps

Once this form is submitted, the primary contact person listed will be contacted by Conference Programs staff to clarify information, provide the meal plan form if applicable, and provide estimated total costs. Submission of this form does not signify a guarantee for programming needs. Spaces are only solidified when a contract is signed and a 50% deposit of all estimated costs has been received. Contracts will begin to be drafted in mid-February.

If any questions arise as you begin to plan your event, please do not hesitate to reach out to Conference Programs at Also, be sure to visit our website for helpful information.