Food and Entertainment-Related Accounts

SAM 03.A.02, Entertainment Expenditures, is being modified to reflect that all UHS components will prohibit the use of designated tuition for food and entertainment, except for events that primarily involve students (e.g., commencement, student recruitment, student job fairs, etc.) and for prospective employee business meals. However, any alcoholic beverages purchased for these events, where allowed, may not be charged to designated tuition, and must be charged to another, allowable fund.

Effective September 1, 2010, the newly created Prospective Employee Business Meals account (54911) may be used on designated tuition. However, business meals that do not involve prospective employees (account 54905 for UH; account 54952 for UHCL, UHD, and UHV) cannot be used on designated tuition. The Account List on the Finance website has been updated to include the new prospective employee business meals account and change in description to the existing business meals account.

A matrix of food and entertainment-related accounts is on the References page under Account.

The matrix indicates which of these accounts may or may not be used on state funds, designated tuition funds, sponsored project funds, and athletic cost centers. One column indicates the accounts used by UH and another column the accounts used by UHCL, UHD, and UHV.