CORESTAFF Central Billing Procedure All new orders will be placed by
the department online in the
Currently, CORESTAFF invoices are
sent directly to the appropriate
departments, and the departments
create and process vouchers for
payments. Effective Nov. 28,
2010 (CORESTAFF invoices are
generated on Sunday), CORESTAFF will
begin electronic invoicing to
Accounts Payable (AP) so their
payments can be processed centrally.
In order to accommodate this change,
some revisions will be made to the
ordering, billing and verification
processes. The new procedure is
posted to the
finance website under CORESTAFF
Central Billing Procedure:
Only certifying signatories and
the College/Division Administrators�
designees will have access to the
can send an e-mail to AP to
authorize their designee to place
orders so they can have access to
the CORESTAFF system.
A valid cost center is required at
the time of ordering.
CORESTAFF sends an email to each
supervisor/certifying signatory with
a summary of their weekly charges.
CORESTAFF should be notified of any
o The supervisor verifies the number
o The certifying signatory verifies
the total amount charged.
CORESTAFF will send electronic
invoices to AP weekly.
AP will generate and process
vouchers for payment. If cost
centers do not pass budget checking,
AP will use a liability account for
CORESTAFF (20112) and process the
UH departments are responsible for
creating vouchers for any
outstanding invoices issued prior to
Nov. 28, 2010. CORESTAFF will work
directly with the appropriate
departments to resolve any
If you have any questions, please
contact Armand Villacorte (3-5660 or
firstname.lastname@example.org) or Aida
Hermosilla (3-8744 or
- AP has scheduled training sessions
to review the new procedures. The
sessions are scheduled on Nov. 2, 4,
9, 11, 16 and 19 in Room 224, UH
Energy Research Park, Building 2.
- You can register for training via
- If you are currently using
CORESTAFF temporary personnel, you
are required to attend one of the
above training sessions (AP will
notify you). Otherwise, your
attendance is optional.
- AP can offer additional training