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New GCMS Entry Requirement for Department Travel Cards
The recently revised travel MAPPs indicate that employees who
had travel expenses exceeding $10,000 (paid by the university)
in the prior fiscal year, along with Vice Presidents and Deans,
are subject to additional audits by AP and Internal Audit.
In order to identify each employee�s travel expenses paid by the
university via Department Travel Cards, we have setup a new
field �Traveler EmplID� in GCMS for Local Department Travel
Cards and State Department Travel Cards. The field is not
necessary for Local Individual Travel Cards, since we already
know that charges on individual travel cards are for the
employee-cardholder only.
Starting on August 4, 2012 (the beginning of the September
Billing Cycle), Traveler EmplID will be required for each
Department Travel Card transaction posted in GCMS (see
below). If a transaction is for non-employee travel, 0000000
should be entered in the field.
If you have any questions or need assistance, please contact
Sandra Silva (ssilva@central.uh.edu
or 3-5883) or Edwin Rodas (emrodas@central.uh.edu
or 3-8961).
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