Travel Forms Updated
The Travel Request, which is completed prior to a university
business trip, has been updated to indicate two sets of dates:
(1) the Departure and Return Dates (i.e., dates of travel) and
(2) the Travel Dates to be Reimbursed/Paid by UH. University
funds can only cover expenses for those days where conducting
university business is the primary activity. If travelers choose
to take one or more days off during their trip for sightseeing
or other non-university activities, expenses for those days will
not be paid or reimbursed by UH.
For example, if a UH employee wants to fly from Houston to
Boston on January 15 to attend a conference from January 16 to
19, do some sightseeing on January 20 and 21, and then return to
Houston on January 22, his Travel Request would indicate the
following:
Departure and Return Dates: January 15-22, 2012
Travel Dates to be Reimbursed/Paid by UH: January 15-19 and 22,
2012
In this example, meals, lodging, and other allowable travel
expenses will be paid or reimbursed by UH from January 15
through January 19 and the traveler would incur all expenses on
January 20 and 21. Since January 22 is a travel day, airfare to
Houston, reasonable meal expenses, mileage, parking at the
airport (except for January 20 and 21), taxi fare, and other
expenses necessary to return home would be paid by UH.
The Travel Expense Report, which is used to document travel
reimbursements paid with local funds, has been updated to
provide a relevant list of expense accounts that correspond to
the type of trip selected on the Travel Expense Report. Types of
travel include:
� Employee � Texas
� Employee � Out-of-State
� Employee � Foreign
� Prospective Employee
� Student
Thanks to Paul Roch in Academic Affairs for helping Accounts
Payable make the Travel Expense Report more user friendly.
Travel forms, procedures, Accounts Payable contacts for
questions are located at:
https://www.uh.edu/finance/pages/AP_Travel.htm
|