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General Purpose Classroom - Event Reservations

  1. Who is eligible to reserve a GP room?
    • Faculty, staff, for academic purposes
    • Registered Student Organizations (RSO) in good standing, via the Center for Student Involvement. This includes all RSOs that are sponsored by a college, department, or faculty/staff member.
  2. Who can submit an event request form?
    • Faculty and staff may submit a request through the area scheduler.
    • RSOs must submit their request through the Center for Student Involvement.
  3. Complete and submit the request form.
    • All requests must be submitted on a prescribed form to the OUR Scheduling office via email  at least 72 hours in advance.
    • Requests are taken on a first-come, first-served basis.
    • Incomplete forms will be returned. 
    • Make sure you have listed specific room preferences, if applicable. If no building preferences are provided, any available room in any building will be reserved. 
  • Requests are made for the current or immediate next term ONLY.
    • Classes have priority for use of rooms.
    • All requests are scheduled as "Tentative". 
      • If a class must be scheduled to preclude use for the event, an attempt will be made to notify the event organizer.                                   
  • Instructors will have priority for their assigned classrooms until the LAST CLASS DAY as defined in the academic calendar.
  • Instructors have priority to conduct their Final Exam provided the exam is as per the exam grid published according to University guidelines.
  • GP Rooms will be available to reserve on reading days. 
    • Per UH policy, no final exams may be conducted on a Reading Day
  • Should the need for a make-up day occur on a Reading Day, all reservations made for Reading Day will become null and void.
  • Only those classes falling OUTSIDE of the University Time Bands, Distance Education courses and hybrid courses are required to submit a request for a date/time for their final exam.
    • This needs to be done as soon as possible (4th class day for SUMMER and 12th class day for SPRING /FALL).
    • Final Exams have the highest priority for the use of rooms during the final exam period. Therefore, scheduling for outside events during this time should be kept to a minimum in order to avoid double booking.  When scheduling an event during the Final Exam Period, please consult the exam schedule to ensure NO Final Exams are being given at the same time and place as the requested event.
  • Please take your confirmation with you. If someone is in the room and should not be there, you have the confirmation as proof you reserved the room.
  • OUR does not arrange for equipment. Please contact IT at 3-1155 for equipment.  Photos of GP rooms can be viewed at
  • On Saturdays during the Fall and Spring semesters, a Weekend U staff member will be available to assist classes with possible room issues and other problems between 8:00 a.m. – 1:00 p.m.
    • The staff person will be located around the AH area around 8:30 a.m. – 9:00 a.m. to check on rooms and IT issues, and in CHC 101 for the remainder of the time.
    • In order to reach this person on Saturday, please call 713-743-3327.
    • For non-emergency Weekend U issues, please contact 713-743-5572.
  • All requests are now subject for billable services from Physical Plant. Our office is now required to submit a copy of every request to PPP for review.  They will then send you a notice to fill out a billable work request if necessary.