No council or committee member shall have a designate serving in his/her place unless approved by the committee, and also by the appropriate nominating body.
Council and committee chairs shall make every effort to schedule committee meetings at times when all members can attend. Written notices of scheduled meetings shall be circulated to all committee members, the Faculty Senate, the Students' Association, and the appropriate campus offices as far in advance of the meeting as possible.
At the first meeting of the year, each council or committee shall be given a written statement of its duties, relative responsibilities, and objective issues to be addressed;
Major councils and committees shall submit in writing formal actions such as policy recommendations and decisions. They shall be distributed to the academic deans, the president of the Faculty Senate, the president of the Students' Association, and the appropriate administrative offices.
Each council or standing committee is required to prepare an annual written report at the end of each academic year. This report shall be sent by the committee chair to the Faculty Senate, the Students' Association, the Office of the President, the Office of the Senior Vice President for Academic Affairs, and other relevant university administrators.
There should be regular contact between the council and committee chairs and their related campus offices in order to communicate recommendations and specific actions under consideration.
Councils and standing committees shall meet at least twice a semester.
Extended or regular absences by a council or committee member shall be communicated by the chair to the appropriate nominating body. The latter and/or the chair will ask such members to resign and communicate to the appropriate campus offices. Replacement members shall be nominated ad appointed in accordance with the usual procedures.
The authority to alter the composition or charge of a standing council or committee rests with the appointing officer of the University. Any such changes must be preceded by consultation among the committee involved, the appointing official, and the Committee on Committees of the Faculty Senate.
