Off Campus Groups - University of Houston
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Off Campus Groups


Non-profit organizations, companies, groups or individuals requesting to reserve spaces for non-university related events. Faculty, staff, and students hosting personal/private events are also billed as an off campus group.

Cancellation Policy

Must cancel at least 30 days before the date of the event. Failure to do so may result in group/individual having to pay the full rental rate and other service charges on the reservation.

Available Spaces

  • All rooms in the Student Center South & Student Center North
  • Tabling locations in Student Center South, Student Center North & the Student Center Satellite
  • Outdoor locations: Lynn Eusan Park
  • Campus Walks/Runs: Must be reserved and sponsored by a University Department

Reservation requests for large-scale or special events received less than 20 business days before the event may be denied due to insufficient time and/or space available to process and accommodate the request.

Off-Campus Groups are limited to five (5) reservation days per month.


Catering services are available through The Fresh Fork by Chartwells which is conveniently located at the University of Houston campus.

Customers are also welcome to bring in outside caterer for events. Based on the event, additional documentation could be required.

If alcohol is to be served at the event, all food and drink must be ordered through The Fresh Fork.

Selling and Soliciting/ Information Tables

Off campus organizations are prohibited from selling or soliciting for personal gain at tabling locations. Off campus organizations are permitted to distribute or display information, but there cannot be any exchange of money in person or electronically.

Tabling locations for off campus customers are located at Student Center South, Student Center North and the Student Center Satellite. The cost for each tabling space is $45 a day. Each reservation comes with one six foot table and two chairs.

Submitting a Request

Reservation requests for events that are less than 6 months away, but more than 5 business days out must be placed through our online reservation system.

For events that are scheduled for less than 5 business day away, a reservation request form must be completed and submitted to the CARS office by email at, fax or delivered in person

Events more than 6 months in advance are approved by the Student Centers Director. A reservation request form and a policy waiver request form, indicating why more than 6 months is needed to plan the event, must be completed and emailed to for consideration. All final decisions regarding these requests are at the discretion of the Student Centers Director.


Payments for events are due two weeks after the invoice is sent to the customer. All final payment for events is due prior to the event date. Payments can be online with a credit card or in person with a credit card, organizational/professional check or a money order. CARS does not accept cash a form of payment.

Damage deposits might be required for some events. Deposits are refunded after the event if there is not any damage that occurs from the event.


The Student Centers does not have any guaranteed customer or visitor parking. For the most accurate information regarding parking, please visit the University of Houston Parking or contact