Distinguishing between subrecipient, subawardee, vendor and contractor.
An entity receiving a portion of grant funds is a subrecipient if it:
- Performs measured goals to meet the program/project objectives.
- Is responsible for programmatic decision-making.
- Is responsible for applicable program compliance requirements.
- Maintains authorship rights.
An entity receiving a portion of grant funds is a subawardee (a subrecipient of a subaward) if it:
- Has programmatic involvement in the project identified as a separate scope of work, with separate budget and organization approval; program director is collaborator of PI or is Co-PI.
- Has its performance measured against whether the objectives of the project are met.
- Has responsibility for programmatic decision-making.
- Has responsibility for adherence to applicable program compliance requirements.
- Uses the sponsored funds to carry out a program at their organization as compared to providing goods or services for a program at UH.
- Has the right to publish project results or serve as a co-author.
- Has the option to develop patentable technology and intellectual property resulting from the award may be shared.
- There is usually a PI of a subaward who may be a coinvestigator of the prime award.
Note: The rights and the obligations stated in the prime grant terms and conditions generally flow down to a subrecipient.
An entity (individual or company) receiving a portion of the funds from the grant is a contractor if it:
- Is an expert advisor.
- Is paid for time spent on fixed hourly/daily basis, which includes travel, expenses, and overhead.
- Uses its own equipment and materials—does not use facilities at his or her institution for the work for the award.
- Is considered “work for hire,” whose work and intellectual property belongs to UH.
- Pays own taxes on earnings (not done by UH).
- Is an individual not employed by UH.
- Is not involved in the programmatic work of the project, including project deliverables or technical report.
An entity receiving a portion of the funds from the grant is a vendor if it:
- Provides goods and/or services ancillary to the project.
- Is paid a flat fee.
- Provides similar goods or services to many different purchasers (this includes fabrication of new goods, contractors, editors, etc.).
- Is not involved in the programmatic work of the project, including project deliverable or technical report.