Limited Submissions


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Limited submissions are determined by the funding agency or foundations; these opportunities are posted on our Division of Research (DOR) website on the limited submissions database. Announcements are posted when announced with an internal due date set to allow sufficient time for proposal preparation.  Each limited submission announcement includes an internal due date for submission of pre-proposal documents used for the internal selection process.

Pre-proposal documents include items listed below, which are submitted to his/her department head, dean, and the Office of Research Development (DOR). Each submission will receive a confirmation that documents have been received.

  • Abstract of the work to be conducted
  • Biographical sketch (2 page max)
  • Current and pending support
  • Matching requirements and potential sources of cost share/match (if required by sponsor)

A selection committee made up of the appropriate deans, makes their recommendation to the Vice President for Research who will make the final decision on which proposal(s) will go forward. The decision will be made as soon as possible following the internal due date, usually within 1-2 weeks.

Each candidate will receive a notice on the decision and, if selected, the candidate will prepare the proposal. Depending on the type of proposal, the DOR Office of Research Development (ORD) will request a schedule for preparation of the proposal elements, including letter(s) of support, budget and subcontract preparation, and other required items. ORD, in cooperation with pre-award offices in DOR and/or colleges, will facilitate proposal preparation and submission. If a candidate decides not to submit, he/she must inform ORD as soon as possible to give another research team an opportunity to apply. If the internal due date is past and application slots remain, the first eligible applicant(s) to submit all of the pre-proposal documents listed above to the Office of Research Development will be awarded the application slot(s). Pre-proposal documentation is required for all limited submission opportunities.

Note to Researchers
DOR makes every effort to be proactive with limited submission proposals. However, it is important for researchers to promptly notify DOR if the opportunity has not been announced through our website and/or on the Limited Submissions Database so that we can award that limited submission slot and avoid exceeding the number of proposals allowed for the institution. A researcher who has been selected for three consecutive rounds for the same limited submission program will not be considered for a fourth round unless DOR receives fewer nominations than the number of submissions allowed.