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Academic Program Planning

Overview

Academic Program Planning works with faculty and administration on the following eight program areas. Please use the tabs above to learn how to submit changes for a degree, department, program, certificate, or semester credit hour allotment.

Degree Creation

  • The possible and actual establishment of new undergraduate and graduate degree program offerings.

Degree Changes

  • The possible change to existing undergraduate and graduate degree program offerings.

Dual/Combined Degree Creation

  • To allow academically outstanding students to pursue two separate degree programs through a structured process.

Department Creation and Department Changes

  • The review, prospect and establishment of create a new department, dissolution of departments, name changes of departments, consolidations of departments and movement of a program into another department as well as merge existing College of Science and College of Liberal Arts into a new College of Arts and Sciences, etc.

Program Creation/Changes

  • The possible and actual establishment of program name changes, program dissolution and consolidation of programs.

Semester Credit Hour Changes

  • Program changes that result in an increase or reduction of SCH degree requirements.

  • Changes in semester student credit hours (SCH)

Certificate Creation and Changes

  • The possible and actual establishment of new upper and lower division or graduate certificate programs.

MOUs, Articulation and Clinical Affiliation Agreements

Articulation agreements serve to provide a seamless educational experience for students who may transfer from a two-year Community College system to one of the academic institutions within the University of Houston system. With these agreements academic/course expectations are coordinated between the two systems.

Relevant Information:


Degree Creation

Faculty who want to establish a new undergraduate or graduate degree offering will need to follow the six steps below:

1. Preliminary Planning Review (PPR) by the Provosts’ Council: The Preliminary Planning Review (PPR) process creates the venue for the Provosts’ Council to review and approve the “concept,” “idea” and possible “resource implications” of a proposed undergraduate or graduate degree program offering BEFORE faculty and administration invest time in a process of developing a full proposal.

  • Complete the UHS Preliminary Planning Review (PPR) document and submit the document along with each required section of the document and signatures to Dr. Bruce A. Jones, Vice Provost, Academic Programs, bajones4@uh.edu
  • Dr. Jones will review the submission with the faculty member(s) in preparation for presenting the submission to the Provosts’ Council.
  • Upon initial approval by the Provosts’ Council, the faculty member(s) will be notified to proceed with the development of a full proposal.

Note: Faculty should note that the PPR document serves two main functions: (1) The PPR is used to serve as an initial review document by the Provosts’ Council and (2) Should the proposed degree offering be approved by all of the appropriate on- campus entities, the PPR is also used as the document through which the Board of Regents (BOR) reviews and sanctions the proposed degree offering.

2. Development of a Full Proposal: The faculty member should begin the development of the full proposal after securing Provosts’ Council approval of the PPR. Faculty must be informed by and use the appropriate Texas Higher Education Coordinating Board (THECB) links below to develop the full proposal.

3. Undergraduate Committee (UC) and Graduate Professional Studies Council (GPSC): After completion of the full proposal, faculty member(s) should submit the full proposal and the PPR to the UC or GPSC. Bachelor degree program proposals should be directed to the UC while master’s and doctoral degree program proposal should be directed to the GPSC.

4. Provosts’ Council Review of Full Proposal: When the UC or GPSC reviews and approves the full proposal, the submission should be forwarded to Dr. Bruce A. Jones, Vice Provost, Academic Programs, bajones4@uh.edu in preparation for a final review by the Provosts’ Council.

5. Off-Campus Reviews (BOR, THECB and SACS):

  • If the full proposal secures approval by the Provosts’ Council, the Senior Vice Chancellor will recommend to the Chancellor that the item be placed on the Board of Regents (BOR) agenda.
    • At this point, the Board of Regents (BOR) will be presented with the final version of the Preliminary Planning Review (PPR) document. The BOR review will be based on the information that is provided in the PPR document.
  • If approved by the BOR, the item is submitted to the Texas Higher Education Coordinating Board (THECB) and the Southern Association of Colleges and Schools (SACS) if necessary.If THECB and SACS (if needed) approve the item, the Provost office will inform the college. The college/department may now offer the degree.
    • At this point, the THECB and SACS (if necessary) will be presented with the final version of the THECB (Full Proposal) document. The THECB review will be based on the information that is provided in the THECB (Full Proposal) document.

Note: Additional changes/edits to the PPR and the THECB-Full Proposal submissions may be suggested and/or required from the off-campus review process.

6: Final Step: Prior to the implementation of a degree program, the program faculty will collaborate with a college assessment specialist to develop an Academic Program Assessment Report. The contact for the development of the Academic Program Assessment Report is Chris Stanich, Associate Vice Chancellor/Associate Provost, Institutional Planning and Analysis (832) 842-0545.

Degree Changes

Faculty who want to change an existing degree program will need to follow the five steps below:

1. Documentation Needed (Two Items):

  • Item #1: Complete the THECB one-page form that is provided with the link below. Once you click on the link, next click on “Administrative Change Form” to secure the one-page form. (Include A Proposed CIP Code in Request for Change): THECB Existing Degree Program Title Change Request
  • Item #2: Complete the following as a separate document: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the need to change the existing degree (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short; Vice Provost, Academic Programs, Bruce Jones; Vice Provost and Dean of Graduate Studies, Dmitri Litvinov; Vice Provost and Dean of Undergraduate Student Success, Teri Longacre; Chair of the Graduate Professional Studies Committee (GPSC), Dietmar Froehlich; and Chair of the Undergraduate Committee, Shishir Shah.]

2. Campus Reviews: Submitted the two items above for review and approval by the department faculty, department chair, dean, Undergraduate Committee and Graduate and Professional Studies Committee of the Faculty Senate.  The councils will then submit the request to the Provost’s office.

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. THECB and SACS: Once approved by the Provost, the item is submitted to the Texas Higher Education Coordinating Board (THECB) and Southern Association of Colleges and Schools (SACS) (if necessary).

5. Approval: THECB and SACS approve the item. The Provost’s office informs the college. The college/department may now proceed with the administrative change.

Dual/Combined Degree Creation

The Texas Higher Education Coordinating Board characterizes a dual degree program as allowing for academically outstanding students to pursue two separate degree programs through a structured process. Such arrangements may reduce time to degree completion by a year. For example, graduates receive two degrees (e.g., medicine and law, law and business, medicine and public health). A dual degree program may be within an institution or across institutions.

1. Documentation Needed: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the administrative change (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short; Vice Provost, Academic Programs, Bruce Jones; Vice Provost and Dean of Graduate Studies, Dmitri Litvinov; Vice Provost and Dean of Undergraduate Student Success, Teri Longacre; Chair of the Graduate Professional Studies Committee (GPSC), Dietmar Froehlich; and Chair of the Undergraduate Committee, Martha Dunkelberger.]

Please include CIP codes to identify programs affected by the proposed change.

2. Campus Reviews: The requested change is submitted for review and approval by the department faculty, department chair, college dean, and appropriate academic committees (Undergraduate Committee or Graduate and Professional Studies Committee of the Faculty Senate).  The appropriate council will then submit the request to the Provost’s office. If the dual/combined degree is a bachelors+masters creation, the proposal should be submitted to both the GPSC and the UC. 

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. SACS: Once approved by the Provost, the item is submitted to the Southern Association of Colleges and Schools (SACS) (if necessary).

5. Approval: THECB and SACS approve the item. The Provost’s office informs the college. The college/department may now proceed with the program change.

Department Creation and Department Changes

The review, prospect and creation of a new department, dissolution of departments, name changes of departments, consolidations of departments and movement of a program into another department as well as merge existing College of Science and College of Liberal Arts into a new College of Arts and Sciences, etc., must follow the steps provided below:

1. Documentation Needed (Two Items):

  • Item #1: Complete the THECB one-page form that is provided with the link below. Once you click on the link, next click on “Administrative Change Form” to secure the one-page form. (Include A Proposed CIP Code in Request for Change): THECB Administrative Unit Changes Form
  • Item #2: Complete the following as a separate document: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the administrative change (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short; Vice Provost, Academic Programs, Bruce Jones; Vice Provost and Dean of Graduate Studies, Dmitri Litvinov; Vice Provost and Dean of Undergraduate Student Success, Teri Longacre; Chair of the Graduate Professional Studies Committee (GPSC), Dietmar Froehlich; and Chair of the Undergraduate Committee, Martha Dunkelberger.]

2. Campus Reviews: Submit the two items above for review and approval by the department faculty, department chair, dean, Undergraduate Committee and Graduate and Professional Studies Committee of the Faculty Senate.  The councils will then submit the request to the Provost’s office.

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. THECB and SACS: Once approved by the Provost, the item is submitted to the Texas Higher Education Coordinating Board (THECB) and Southern Association of Colleges and Schools (SACS) (if necessary).

5. Approval: THECB and SACS approve the item. The Provost’s office informs the college. The college/department may now proceed with the administrative change.

Program Creation/Changes

Requests for program changes that include program creation, program name changes, program dissolution and consolidation of programs must follow the following steps.

1. Documentation Needed: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the administrative change (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short, Vice Provost, Academic Programs, Bruce Jones, Vice Provost and Dean of Graduate Studies, Dmitri Litvinov, Vice Provost and Dean of Undergraduate Success, Teri Longacre, Chair Graduate Professional Studies Committee (GPSC), Dietmar Froehlich and Chair Undergraduate Committee, Martha Dunkelberger.]

Please include CIP codes to identify programs affected by the proposed change.

2. Campus Reviews: The requested change is submitted for review and approval by the department faculty, department chair, college dean, and appropriate academic council (Undergraduate Committee or Graduate and Professional Studies Committee of the Faculty Senate).  The appropriate council will then submit the request to the Provost’s office.

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. THECB and SACS: Once approved by the Provost, the item is submitted to the Texas Higher Education Coordinating Board (THECB) and the Southern Association of Colleges and Schools (SACS) (if necessary).

5. Approval: THECB and SACS approve the item.  The Provost’s office informs the college.  The college/department may now proceed with the program change.

Semester Credit Hour Changes

1. Documentation Needed (Two Items): 

  • Item #1: Requests for changes in semester credit hours require the completion of the Texas Higher Education Coordinating Board form that is embedded in the link: Semester Credit Hour Change Form
  • Item #2: Complete the following as a separate document: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the administrative change (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short; Vice Provost, Academic Programs, Bruce Jones; Vice Provost and Dean of Graduate Studies, Dmitri Litvinov; Vice Provost and Dean of Undergraduate Student Success, Teri Longacre; Chair of the Graduate Professional Studies Committee (GPSC), Dietmar Froehlich; and Chair of the Undergraduate Committee, Shishir Shah.]

Please include CIP codes to identify programs affected by the proposed change.

2. Campus Reviews: The requested change is submitted for review and approval by the department faculty, department chair, college dean, and appropriate academic council (Undergraduate Committee or Graduate and Professional Studies Committee of the Faculty Senate). The appropriate council will then submit the request to the Provost’s office. Proposals should include the necessary changes to the undergraduate or graduate catalog. 

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. THECB and SACS: Once approved by the Provost, the item is submitted to the Texas Higher Education Coordinating Board (THECB) and the Southern Association of Colleges and Schools (SACS) (if necessary).

5. Approval: THECB and SACS approve the item.  The Provost’s office informs the college.  The college/department may now proceed with the program change. 

Certificate Creation and Changes

The review, prospect and establishment of new upper-division or graduate certificate programs must follow the steps provided below:

1. Documentation Needed (Two Items): 

  • Item #1: Complete the THECB one-page form that is provided with the link below. Once you click on the link, next click on “Administrative Information Form” to secure the one-page form. (Include A Proposed CIP Code in Request for Change): THECB Certificate Program Certification Form
  • Item #2: Complete the following as a separate document: In a memo format, develop an executive summary with attachments and/or appendices if necessary, that describes the nature and rationale/justification for the administrative change (i.e., national research trends and changes in the discipline, student demographic changes, changing workforce needs). Address the memo (To) the Provost and (From) the Dean of the Academic Unit that is requesting the change. (Cc) the Vice Provost for Academic Programs, the Vice Provost and Dean of Graduate Studies, the Vice Provost and Dean of Undergraduate Student Success, the Chair of the Graduate Professional Studies Committee (GPSC) and the chair of the Undergraduate Committee (UC). Where appropriate, the Department Chair may be in the (Cc) column. [Provost Paula Myrick Short; Vice Provost, Academic Programs, Bruce Jones; Vice Provost and Dean of Graduate Studies, Dmitri Litvinov; Vice Provost and Dean of Undergraduate Success, Teri Longacre; Chair of the Graduate Professional Studies Committee (GPSC), Dietmar Froehlich; and Chair of the Undergraduate Committee, Shishir Shah.]

Please propose CIP code as a program identifier.

2. Campus Reviews: The proposed certificate is submitted for review and approval by the department faculty, department chair, college dean, and appropriate academic council (Undergraduate Committee or Graduate and Professional Studies Committee of the Faculty Senate).  The appropriate council will then submit the request to the Provost’s office. Proposals should include the necessary changes to the undergraduate or graduate catalog. 

3. Office of the Provost Review: Review by Academic Programs and Academic Program Assessment with final review by the Provost.

4. THECB: Once approved by the Provost, the item is submitted to the Texas Higher Education Coordinating Board (THECB).

5. Approval: THECB approves the item. The Provost’s office informs the college. The college/department may now offer the new certificate program.