To develop a dual degree proposal and secure the necessary authorizations and approvals, please follow and review each of the four steps below:
Step One: Notification Memo
- Complete a Notification Memo, which must include all relevant CIP Codes. The Notification Memo is to come from the Dean and/or Deans that are authorizing the Dual Degree Proposal and the memo is to be addressed to the Provost.
- In all instances, the Notification Memo is to Cc the Vice Provost for Academic Programs. For graduate-level proposals, Cc the Vice Provost and Graduate Dean and Chair of the Graduate Professional Studies Committee (GPSC), and for undergraduate-level proposals, Cc the Vice Provost for Student Success and the Chair of the Undergraduate Committee (UC).
- Use the Notification Memo from the Dean to the Provost Model-Template as a guide for writing the Notification Memo. Please note, a Notification Memo includes: 1. A clearly stated and succinct request, 2. Nature and rationale/justification for the request, 3. Statement about budget implications, 4. A faculty contact and phone, and 5. References/citations, which may support the rational/justification for the request. In addition:
- Ensure that the Notification Memo is initialed by the authorizing Dean or Deans,
- Ensure that the Notification Memo is on Office of the Dean Letterhead. If two or more Deans are involved, it is up to the Deans to determine which letterhead to use for the Notification Memo.
- Submit the original Notification Memo via interdepartmental mail or hand-deliver the Notification Memo to the Vice Provost for Academic Programs.
- Notification Memos that are missing the Dean or Dean’s signature or initials will be returned to the unit.
- Notification Memos that are not on Office of the Dean Letterhead will be returned to the unit.
- Notification Memos that are copies, as opposed to originals, will be returned to the unit.
Step Two: GPSC and/or UC Review
- Once the Notification Memo is received by the Vice Provost for Academic Programs, the request to establish the Dual Degree will be placed in the Academic Programs Tracking System to ensure that the request is tracked throughout the authorization process with weekly updates on the status of the request. Note: The weekly updates on the status of all academic programs on the University of Houston campus are e-mailed each Friday to all College Business Administrators.
- The GPSC and/or UC recommendation to the Provost may be: (1) Approval with no concerns, (2) Approval - but with minor concerns to be considered by the Provosts’ Council, and (3) Major concerns and a rejection of the academic unit’s proposal to establish the Dual Degree with a listing of the major concerns.
- It should be noted, as of 12/01/16, the THECB does not track Dual Degree offerings. Therefore, there are no THECB forms to complete as this concerns Dual Degree proposals.
Step Three: Provost Review
- The Provosts’ Council decision to approve or reject the proposal to establish the Dual Degree will be informed by the recommendation of the GPSC and/or UC.
Step Four: Notification to Dean and Relevant On-Campus Parties
- Following approval by the Provosts’ Council, Academic Programs will notify the Dean(s) of the unit(s) that submitted the proposal to establish the Dual Degree offering.
- Academic Programs will also ensure that the Dean(s) is supplied (for the record) copies of all signed documents that led to the Provosts’ Council approval (i.e., the original Notification Memo with Provost signature sign-off).
- Following notification to the Dean, Academic Programs will notify appropriate on-campus parties (i.e., Institutional Research, Office of the Registrar, Institutional Effectiveness, etc.) to help ensure that the new Dual Degree offering is coded appropriately in all UH data systems. These parties will also be provided with a copy of the Notification Memo that documents the Provost signature on said memo.